Administrative Support - MPA

Reach your full potential by joining the Americhem team!  At Americhem, we’re committed to conducting business with respect for the environment, the law, ethics, and the health and safety of our employees, customers, suppliers and the public. The Administrative Assistant provides support services and performs clerical and computer related duties regarding all activities within the plant and lab. What we offer you: * BenefitHub * Medical, dental, vision, prescription & life insurance * Health savings account * Flexible Spending Account * Critical Illness and Hospital Indemnity Insurance * Supplemental Life and AD&D Insurance * Short- and long-term Disability Insurance  * 401(k) with a generous company match and no vesting schedule * 10 paid holiday, 120 hour of PTO * Retirement Savings Plan * Employee Assistance Program The ideal candidate will be responsible for the following: * Performs Administrative Support by providing general clerical duties that include typing, copying, faxing, mailing, and filing; interacting with customers, vendors, and visitors; answering switchboard incoming calls including forwarding, paging, and taking messages as needed; creating and modifying documents such as invoices, COA’s, reports, manufacturing data, using word processing, spreadsheets, database and other software or programs; supporting other departments with clerical duties and data entry as needed; maintaining office equipment; purchasing office and plant materials and keeping correct inventories; managing shipping accounts (UPS/Fed Ex) including equipment and rates for laboratory samples * Maintains Documentation by accessing and entering Oracle data; maintaining purchasing database; processing COA’s for customers and invoices for vendors; maintaining customer database and customer information * Demonstrates Math Skills by analyzing qualitative data; performing mathematical calculations (arithmetic, statistics); working with alphanumeric sequences. * Demonstrates Computer Skills by proficiency in computer systems and software (i.e., MS Excel, MS Word, Lotus Notes, etc.) * Demonstrates Interpersonal skills by working independently and with a team and delegating workload and responsibilities; attention to detail; effective time management; ability to meet deadlines; communicating product status with personnel and other departments. * Improves Job Knowledge by attending training and keeping relevant knowledge and skills current. * Contributes to Organization Success by meeting team and company goals; demonstrating company principles and policies; helping others accomplish job results; following all Quality System and safety protocols; safely operating equipment; wearing proper protective equipment; completing safety training; and contributing to safety goal of zero accidents; keeping work areas clean and organized: meeting attendance guidelines; developing and assisting in implementation of ideas for continuous improvement.   Page Break    Additional Position Responsibilities * Effectively communicate across all levels of the organization to meet weekly, monthly, quarterly, and annual goals and deadlines. * Effectively communicates company policies and procedures. * Improves job knowledge by attending training and keeping relevant knowledge and skills current. * Demonstrates organizational skills by working independently and with a team. * Contributes to organization success by meeting team and company goals. * Follows all quality system and safety protocols by safely training, keeping work areas clean and organized, and contributing to established safety goals. Required Qualities/Attributes * Exceptional organizational skills to include multi-tasking, planning, and time management. * Possesses a bias for action and operates with the appropriate sense of urgency. * Customer centric; knows how to balance customer service with the realities of manufacturing. * Ability to adjust to ever-changing priorities. * Exceptional interpersonal, communication, relationship-building, and conflict management skills. * Results driven. * Ability to maintain confidentiality and handle employee matters professionally; * Capacity to own projects from inception to completion; and * Exceptional problem solving skills. Position Requirements/Qualifications: Education: High School Diploma or equivalent Bachelor’s Degree preferred, not required Experience: 1-2 years of experience or equivalent