Basalt Assistant

The Administrative Assistant is responsible for providing office management support, executing administrative policies and assisting managers and staff with administrative support tasks. Essential Job Functions     Greet, assist and direct guests, employees and clients     Screen/route incoming calls and correspondences including mail, email and faxes; respond independently when possible     Prepare and file reports and documents including with government agencies to conform with statutes     Compose and distribute general correspondences, memos, charts, tables, graphs, reports, presentations and other         documents as needed     Coordinate manager/department calendars and schedule appointments     Prepare, compose and transcribe records such as agendas, notices, minutes, and resolutions for department meetings     Create and maintain recordkeeping, database and spreadsheet files     Maintain office equipment, coordinate IT needs, order department supplies and arrange for equipment maintenance     Assist in outlets during peak periods or staff shortages (as required)     Manage expense reports and code, sign and submit invoices (as required)     Maintain department operations manuals, safety and training materials (as required)     Other duties as assigned Qualifications     Must be 18 years of age or older     High School Diploma or GED required     Minimum one year of experience in a clerical/administrative support position     Strong phone and computer skills; proficiency in Microsoft Word, Excel, Outlook and PowerPoint     Must be fluent in English; Spanish proficiency preferred     Basic accounting skills     Valid, current and unrestricted Driver's License required for certain positions