Hospital Unit Service Coordinator - Pediatrics

The Unit Service Coordinator (USC), under direction of the Patient Care Unit Manger, Nursing Supervisor or Charge Nurse, functions as the focal communications source within the patient care unit and performs administrative functions directed toward positive patient care outcomes. All patient care team members are responsible to meet patient needs, demonstrate willingness to learn new skills, and foster a harmonious work environment in which high quality patient care and customer service is consistently provided.  Team members promote a cooperative working relationship with each other, physicians, other disciplines and the public by facilitating and enhancing communication, displaying honesty and respect, displaying sensitivity to cultural differences, and expressing and accepting feedback in a professional manner.   RESPONSIBILITIES DUTIES & ESSENTIAL JOB FUNCTIONS Identify the functions or tasks that employees in the job perform. The essential functions should state the purpose of the work and the results to be accomplished, rather than how the function is performed. Of the tasks listed, what percentage of time is devoted to each? The more time employees spend on a function, the more likely it is that the function is essential. Generally, include those functions that account for 10% or more of the work, i.e., key items that contribute significantly to the achievement of the job.  The functions should add up to 100%. %   of time Essential Function (Yes/No)    Key Responsibilities (To be completed by Supervisor) 34%Yes Communication A.      Follows House and telephone standards as established by the Medical Center. B.      Prioritizes and responds effectively to requests that occur simultaneously. C.      Initiates appropriate procedures for all emergencies. D.      Conducts oneself in a calm, controlled, and professional manner. E.      Receives and relays messages from patients, families and staff to the appropriate personnel in a timely manner. F.       Gives current, accurate and complete report to oncoming Unit Service Coordinator/Charge Nurse. G.      Maintains unit-based flow board of patient bed assignments, transfers, discharges, and off-unit procedures. H.      Notifies appropriate nurse and physician when patient arrives on the unit. I.        Contacts physician and other appropriate staff when required. J.       Updates bulletin boards and other communication sources on assigned unit. K.      Communicates physicians’ orders to nursing staff in a timely manner, and disseminates patient information. 33%Yes Administrative Functions A.    Maintains adequate quantity of administrative forms and supplies at nursing station. B.    Operates nursing unit equipment (e.g., computer, fax machine, imprinter device, intercom system). C.    Reports and keeps track of malfunctioning equipment. D.    Labels, assembles, and maintains all patient charts in functional order, to include filing reports of procedures, studies, tests, etc., and chart thinning as necessary.  Keep charts in proper location. E.    Dismantles patient chart and prepares for delivery to Medical Records in a timely manner.  Ensures completion of medical record. F.     Accurately transcribes routine and STAT physicians’ orders. G.    Completes all forms and requisitions related to charges/billing. H.    Consults with a nurse or physician when written orders are unclear. I.      Schedules procedures, tests and x-rays utilizing knowledge of the procedure and specific departments’ functions to avoid conflict and disruption in scheduling. J.     Receives and records patient information and admitting orders from physician’s office or clinic for same day admissions. K.    Ensures that patients’ valuables are secured according to established procedures. L.     Completes bed control functions per departmental policy in a timely manner including data entry of admissions, discharges, bed or unit transfers, and/or changes in attending or services. M.    Copies necessary elements of chart for patient discharge or transfer to another facility or department. N.    Utilizes Medical Center automated systems to access and maintain patient information. O.    Orders patient medications, equipment, and supplies as requested. 33%  Other Duties and Responsibilities A.    Orients new Unit Service Coordinators, students and staff as appropriate.   (III level only) B.    Follows all unit, department, Medical Center, and University policies, procedures and work rules. C.    Maintains confidentiality in matters related to patients and/or staff. D.    Adheres to all applicable Medical Center and unit-specific infection control, health and safety policies and procedures, including annual safety training. E.    Supports the mission, philosophy, and goals of the Medical Center. F.     Supports the development of unit/team goals and actively participates in unit staff meetings, inservices, and educational programs as required. G.    Contributes to and actively participates in the quality assurance and quality improvement process, per JCAHO and/or other regulatory agencies. H.    Maintains a clean, safe and functional work environment. I.      Performs other duties as assigned. 100%  (To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)   QUALIFICATIONS Required Qualifications: * Ability to work in a busy, team-oriented environment * Excellent interpersonal/communication skills to effectively interact with a diverse professional and patient population * Willingness to be taught/learn new skills * Ability to understand and communication effectively in English both orally and in writing * Ability to perform basic arithmetic computations (addition, subtraction, multiplication, division) * Ability to prioritize and coordinate multiple tasks * Demonstrated customer service skills/experience * Ability to satisfactorily perform job duties as defined in the job description * Basic computer skills * Experience in a health care setting * Previous database/data entry experience * Medical terminology   Preferred Qualifications: * Ability to use office equipment * Unit Clerk Experience