House of Learning Administrative Assistant

Overview: This position has the primary responsibility for ensuring that children, families, and guests are greeted in a friendly and courteous manner and directed to the services that they need. As a Receptionist, you will be responsible for providing administrative support to ensure efficient operations of the Children’s House of Learning. You will support managers and employees through a variety of tasks related to organization and communication. You will communicate via phone and email ensuring that all reception duties are completed accurately and delivered with high quality and in a timely manner.   ESSENTIAL FUNCTIONS OF THE JOB * Greet children and families in a friendly professional manner either in-person or by telephone to help them have a pleasant and satisfactory visit. Provide resource information, direct them to appropriate classroom and/or program * Contact appropriate program and staff regarding any messages or information needed from families regarding children * Managing the schedule of the Early Learning Director * Maintaining log of visitors * Creating event flyers and managing electronic reader board and TV screen advertisements * Maintaining and assist with electronic attendance for programs and classrooms  * Take general messages for the staff and assure that they are delivered in a timely manner * Responsibility for receiving and in dating letters, documents, ect. and routing to appropriate department and individual * Demonstrate knowledge and the ability to model the expectations of confidentiality * Perform general clerical duties to include but not limited to: photocopying, faxing, and mailing  * Track & record all incoming mail and deliveries and distribute accordingly  * Maintain waiting room cleanliness (windows, dusting, watering plants, etc.) * Maintain proper business attire and a friendly, courteous, positive, professional attitude while working with the general public and others  * Other duties as assigned  * Filling in for short staffed positions in the Child Care/Head Start/EHS classrooms  MINIMUM QUALIFICATIONS: * Must have a High School diploma or equivalent * One year experience in greeting and working with the public * Must be able to follow direction and guidelines * Must have documented child development education or work experience, or complete required STARS training within six months of hire * Must have First Aid, Adult/Child/Infant CPR, within 30 days of hire:  * Must have a Food Handler’s Permit, within 30 days of hire. * Must have HIV/AIDS Blood Borne Pathogen Training. * Must meet STARS requirement and be listed in the STARS Training and Registry System, which includes 20 Basis STARS Hours and 10 continuing STARS hours annually.  * Must have a physical exam which shows a negative TB skin test.  * Must possess a valid Washington State driver’s license * Good personal hygiene and grooming * Absolute adherence to confidentiality * Must excel in organizational abilities * Proficient in MS Office  * Must be able to manage completing reports for credit card obligations and gas card obligations * Ability to communicate effectively with the public and in large groups of people * Must be able to sit or stand for long periods of time * Must be able to work with minimum amount of supervision under stressful conditions * Ability to effectively interact with a diverse population who may exhibit a wide range of emotions and behaviors * All applicants must have the ability to successfully pass a criminal background, fingerprinting and UA testing prior to employment. * Must be able to comply with Lower Elwha Klallam Tribal Drug and Alcohol Free Workplace * Ability to comply with TRIBAL policies and procedures; Indian preference in hiring shall apply in accordance with P.L. 93-638 and Lower Elwha Klallam Tribe Personnel Policies and Procedures.