HR Administrative Assistant

Hourly Pay Range: $20-$24 **All Applicants must comply with ITAR Requirements. US Citizens or Permanent Residents only* Summary: The HR Administrative Assistant / Receptionist serves as the first point of contact for employees, applicants, visitors, vendors, and customers while providing administrative and clerical support to the Human Resources department. This entry-level position will assist with recruiting activities, new hire coordination, employee records, data entry, HR documentation, and day-to-day administrative functions. The HR Administrative Assistant / Receptionist reports directly to the HR Manager and supports the HR team in maintaining an organized, responsive, and professional HR function. The ideal candidate is organized, professional, detail-oriented, dependable, and comfortable working in a fast-paced manufacturing environment.   Responsibilities: Front Office & Reception * Greet and assist employees, applicants, visitors, vendors, and customers in a professional and courteous manner. * Follow company security, visitor, ITAR/EAR, and access-control procedures. * Answer, screen, and route incoming telephone calls through the company operator system. * Receive and direct visitors to the appropriate department or employee. * Sort and distribute daily mail and deliveries. * Maintain a professional and organized reception area. * Assist with visitor badges and other front-office administrative tasks. Human Resources Administrative Support * Provide day-to-day clerical and administrative support to HR department. * Assist with recruiting activities, including scheduling interviews, communicating with candidates, preparing interview materials, and coordinating candidate visits. * Assist with job postings and maintaining recruiting records and applicant information. * Assist with new-hire paperwork, onboarding preparation, and employee file documentation. * Enter and maintain employee information in HR systems and spreadsheets with a high level of accuracy. * Assist with scanning, filing, organizing, and maintaining confidential HR records. * Prepare routine HR correspondence, reports, forms, spreadsheets, and other documentation. * Assist HR team members with employee communications and administrative projects. * Maintain confidentiality of employee and applicant information. * Assist with tracking HR-related documents, forms, certifications, and other required records. * Provide administrative support for employee events, orientations, and training activities. * Perform data entry and other routine clerical duties as assigned by the HR Manager. Meetings & General Administrative Support * Assist with onsite meetings by coordinating meeting rooms, meals, supplies, materials, and room setup. * Prepare, copy, and distribute meeting materials as needed. * Assist with HR projects and special assignments. * Perform other duties as assigned by the HR Manager.   Qualifications: * Must be able to comply with ITAR and EAR residency requirements  * Demonstrated proficiency in Microsoft Word, Power Point, Excel, Microsoft Outlook and the Internet * Must be well organized and capable of taking initiative and prioritizing and structuring tasks and information * Must exhibit mature and independent judgment and flexibility and be highly responsive to emergent needs generated by day-to-day activities of the group * Must have excellent verbal, written and communication skills * Fluent in English, Spanish is a plus   Education/Experience: * High school diploma or equivalent required. * 1–2 years of administrative, receptionist, customer service, or office experience preferred; HR or recruiting experience is a plus. * Bilingual: Fluent in English/Spanish