Office Assistant

Description If you’re an organized, proactive professional who thrives in a fast-paced environment and is eager to learn, we want you. This is an incredible opportunity for anyone interested in the legal field to get hands-on experience, help us keep things running smoothly, and grow your skills as a vital part of our collaborative team. If so, Mokri Vanis & Jones, LLP may be the place for you. Mokri Vanis and Jones LLP is seeking a motivated, organized, and reliable Office Assistant to perform a range of office duties. Must be detail-oriented, punctual, with great multi-tasking capabilities What You'll Do: Duties will include overseeing general office activities and facilities, as well as providing administrative and office support. · Assists with preparing and forwarding outgoing mail and packages · Opens, scans, and distributes mail · Handle all incoming packages (Fed Ex, UPS, USPS, etc) · Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required · Organize and maintain file system; file correspondence and other records · Submit work orders and schedules repairs for general office space and equipment, connecting with and escorting vendors · Demonstrate a high level of professionalism in dealing with confidential and sensitive issues · Cover the Reception Desk when needed · Perform other related duties as assigned by management What You'll Do: Works collaboratively with assigned attorneys and support staff in preparing legal documentation and/or processing transactions. Interviews clients; locates and interviews expert witnesses. Review and summarize discovery. Drafts legal documents including but not limited to discovery motions, summary judgment motions, appellate briefs, affidavits, memoranda, and letters. Investigates factual information to respond to litigation discovery requests or other information inquiries. Performs legal research and analysis, both manually and on computers; compiles, analyzes, and summarizes data. Manages cases and files; organizes and maintains files. Performs factual and technical investigation and analysis of case issues. Assists in all phases of case preparation including discovery and trial. Prepares for and attends trials. Reviews and finalizes litigation budgets. Prepares jury instructions and trial binders; coordinates trial exhibits. Monitors legal fees, budgets, and project status. Provides general logistical help and supports the maintenance of legal files. Assists in development and implementation of office systems and procedures as needed. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. Performs other related duties as assigned by management. Why Work With Us? Our firm culture is about teamwork, support, good communication, a work/life balance and professional development opportunities. We offer a competitive salary and a comprehensive benefits package, including: Medical, Dental, Vision insurance 401(k) + Employer Match Supplemental Insurance Options (LTD, Life, STD, Critical Illness, etc) Professional Development Opportunities Paid vacation Paid sick days Paid holidays 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid sick time Paid time off Vision insurance Requirements Qualifications: Minimum of High School Diploma or equivalent and background in customer service Available to work in the office workdays Monday - Friday, 8:30 AM - 5:00 PM Excellent verbal and written communication skills Proficient on Outlook and Microsoft products Strong interpersonal skills Ability to understand and follow written and verbal instructions Ability to deal effectively with a diversity of individuals at all organizational levels Commitment to excellence and high standards Strong organizational skills; able to manage priorities and workflow Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm Must be able to speak, read, write, and understand the primary language(s) used in the workplace Professional appearance and demeanor Ability to perform diversified clerical functions and basic accounting procedures Dependable, Excellent interpersonal skills and oral communication, and punctual