Project Assistant

Job Description Summary: Provide administrative support to project management team (may be one or more people) for a construction project, or other specified project or department. Job Description: POSITION RESPONSIBILITIES AND DUTIES: Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant Answer phones - screen/handle routine items and direct calls as appropriate Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor’s attention Assist with travel arrangements, planning itineraries and scheduling meetings Arrange catering and assist with event planning Assist with administration of office/jobsite facilities, as assigned Maintain inventory of office supplies and materials, and order or purchase as needed Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor’s signature. Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files. Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders). Track signed, returned commitments/agreements Order and distribute plans Track subcontractor compliance such as safety submittals, certified payroll reporting, CCB licensing, etc. Coordinate with corporate prequalification department on subcontractor information submissions and renewals; Actively communicate directly with subcontractors to solicit required prequalification documents and information in a timely manner, assist with troubleshooting Follow job close-out procedures including archiving project plans and files Ability to obtain Notary Public certificate for the State of Oregon or South Carolina Process new Client/Business Partner setup into cost management system Complete other responsibilities as assigned MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS: High School Diploma or the equivalent combination of training and experience or ability to demonstrate proficient use of computer programs. Ability to keyboard 45 wpm accurately Possess a valid driver’s license Working knowledge of general office procedures and office machines Proficient in English verbal communication skills, including professional telephone manner Reliability, dependability, and flexibility