Workday Expense Report Analyst

Benefits: Health insurance Paid time off Stock options plan Vision insurance 401(k) matching Bonus based on performance Competitive salary COMPANY OVERVIEW AvAirPros is an employee-owned commercial aviation consulting firm headquartered in Naples, FL with professional staff located at major airports across the US. Our clients, airlines and airports, rely on us for strategic analysis, planning, program management, project management, and facilities management services. For over 30 years we have encouraged a culture that provides our professional staff with a high degree of independence and responsibility leading to professional and personal growth opportunities. WHAT YOU'LL DO The Workday Expense Report Analyst is responsible for managing the creation, review, and approval of employee and non-employee expense reports within Workday. This role ensures that all expenses are accurately documented, compliant with company policies, satisfy IRS and client audit requirements, and are processed promptly to support timely employee reimbursements and client invoicing. KEY RESPONSIBILITIES Review and Approve Expense Reports: Use Workday’s Inbox (“My Tasks”) to review expense reports, ensuring inclusion of proper documentation, and that expenses are correctly allocated to client projects, Marketing or Overhead as determined by the business purpose provided. Collaborate with Accounting Operations Leads to understand nuances of specific projects, and their impact on invoicing and expense classification changes post-approval. Compliance and Policy Adherence: Verify that expenses align with company travel, credit card, and reimbursement policies. Ensure worktags and cost center allocations are correct. Receipt Management: Review and validate receipts for legibility and completeness, ensuring expense entries are in sync with receipt details. Engage and educate the user community on the utilization of Workday’s receipt scanning and OCR features to populate expense line details. Establish and maintain reporting process: Partner with Financial Analysts to develop Workday reports, analyze data, and provide executive summary of findings. Coordinate with Financial Analyst to deliver analyses in conjunction with revenue forecast. Training and Support: Assist users in understanding Workday expense processes and troubleshoot reported and observed issues. Utilize various reports to research expenses for potential duplication, and to identify reports requiring special handling resulting from changes made within the Workday Expenses module (e.g. Business Process and/or Custom Validation changes). Participate in roll-out of the Workday Expenses module to remaining staff. Act as SME for all matters related to employee expense reimbursements, provide guidance related to Workday functionality. Audit Support: Prepare reports and documentation for internal or external audits as needed. ADDITIONAL RESPONSIBILITIES Accounts Payable support: Assist Accounting Operations Leads with receipt and posting of supplier invoices, supplier payment processing, supplier inquiries and A/P reconciliations. Accounts Receivable support: Assist Leads with client invoicing requirements, including use of Workday invoicing functionality, application of client payments, unapplied cash research and A/R reconciliations. REQUIRED SKILLS & QUALIFICATIONS Proficiency in Workday Expenses module a plus, including creating, editing, and approving expense reports. Demonstrated understanding of company expense policies, travel regulations, and reimbursement procedures. Ability to effectively communicate application of policy with employees at all levels of the organization. Strong attention to detail and accuracy in financial documentation. Ability to manage multiple tasks and meet deadlines. Familiarity with receipt scanning, OCR, and digital document management a plus. Basic knowledge of financial compliance and audit processes. Experience in Accounts Payable and Accounts Receivable: 1 – 3 years. TOOLS & SYSTEMS Workday Expenses Hub, Inbox (aka My Tasks) and Report creation and management. Workday Prism for data mining and historical reporting.Receipt scanning/OCR tools. Microsoft suite of applications, mainly excel, for presentation of analyses and supporting data. WORK ENVIRONMENT Office-based at corporate headquarters in Naples, FL. Member of Corporate Business Analysis team, reporting to Comptroller. May require occasional travel for training or audit support. Will require professional and polite communication with employees at all levels of the Company. Note: This role is critical to maintaining accurate, compliant, and timely expense processing, supporting both employee and, periodically, non-employee reimbursements, as well as protecting company revenues via client invoicing. EMPLOYEE BENEFITS AvAirPros pays 100% of the premium for employees: Medical insurance, Dental insurance, Vision Insurance, and Short and Long-term Disability insurance. Health/Dental Coverage is available for eligible dependents with a premium contribution Company funded Health Reimbursement Account (HRA) 401(k) with company match and voluntary contribution Paid time off: Vacation, Holidays, Sick Leave Performance awards Company ownership opportunities available AvAirPros is an Equal Opportunity Employer; we embrace and celebrate diversity and are committed to maintaining an inclusive work environment for all including minorities/women/veterans/disabled/lgbt.