Accounting Associate

Spun out of Stanford and MIT, Stellaromics is an innovative biotech startup founded in 2022 and located in Boston, MA. Our pioneering proprietary technology helps researchers and clinicians create comprehensive cellular maps enhancing our understanding of various diseases, with our flagship product STARmap and upcoming Pyxa™ suite of products. We have a passionate management team and committed investors who believe in our patented technology and overall mission to profoundly advance biomedical research and accelerate the discovery of life-saving treatments.Role DescriptionThe Accounting Associate will own Stellaromics' day-to-day accounts payable and accounts receivable as we scale commercial sales. Reporting to the Controller and working closely with our Staff Accountant, you will process vendor invoices and payments, bill customers and manage collections, and keep the AP and AR subledgers clean and reconciled for month-end close. This is a hands-on role for someone early in their accounting career who wants to build a strong foundation at a growing life sciences company and expand into broader close and reporting work over time.Key ResponsibilitiesAccounts PayableProcess vendor invoices end to end: match to purchase orders and receipts, code to the correct GL accounts and departments, and route for approvalPrepare weekly payment runs (ACH, wire) for review and approval, and keep payment records accurate and completeReview new vendor setups and verify banking details and any bank change requests before paymentReview and process employee expense reports and corporate card transactions for policy compliance and accurate codingRespond to vendor inquiries and reconcile vendor statementsPrepare year-end 1099s with support from our outside tax advisorsAccounts ReceivablePrepare and issue accurate, timely customer invoices for instruments, consumables, and service contractsApply cash receipts and maintain the AR subledgerManage collections: monitor the aging, follow up on past-due accounts, and partner with Sales and Customer Success to resolve billing questionsReview new customer setup requests from Sales, recommend payment terms, and set up approved customers in NetSuiteMake sure sales tax is applied correctly on invoices and provide data to support sales and use tax filingsPrepare credit memos and process customer refunds with appropriate approvalSubmit invoices through customer procurement portals (e.g., Ariba, Coupa, Jaggaer) and complete supplier onboarding forms for new customersMaintain billing schedules for service contracts and support deferred revenue tracking at month-endMonth-End Close and Audit SupportReconcile the AP and AR subledgers to the general ledger and prepare AP and AR aging reportsPrepare AP accruals and support period-end cutoffContribute to weekly cash reporting with upcoming AP payments and expected collectionsPull supporting documentation for auditor requests related to AP, AR, and cashDocument AP and AR procedures and recommend improvements and automation as transaction volume growsQualificationsRequired:Bachelor's degree in accounting, finance, or a related field, or equivalent experience1–3 years of accounts payable, accounts receivable, or general accounting experienceSolid grasp of accounting fundamentals: debits and credits, accruals, and reconciliationsExperience with an ERP or accounting system, NetSuite preferred; QuickBooks, Sage Intacct, or similar consideredStrong Excel skills, including lookups and pivot tablesHigh attention to detail and comfort managing growing transaction volume against deadlinesClear, professional communication with vendors, customers, and internal teamsComfortable working in an environment where processes are still being built and documented Preferred:Experience in life sciences, biotech, medical devices, or manufacturingExperience with a purchase order or spend management system such as Zip, Coupa, or similarExperience with AP automation, corporate card, or expense tools (e.g., Bill.com, Ramp, Brex, Expensify)Exposure to invoicing for hardware, consumables, or service contractsFamiliarity with sales and use tax and 1099 reportingInterest in using AI tools and automation to streamline finance workflows Pursuing a CPA or interested in growing into a broader accounting roleWhy Stellaromics?Innovative Technology: Be part of a company at the cutting edge of spatial biology and genomics, revolutionizing the way researchers understand biology.Impactful Role: You will have a significant impact on the department and the future of the company.Collaborative Environment: Work with a talented, passionate team in a culture that values creativity, innovation, and teamwork.Career Growth: As a high-growth company, we offer significant opportunities for professional development and career advancement.CompensationAn attractive compensation and benefits package based on market pay data will be commensurate with candidate skills, qualifications, and experience.If you are interested in becoming part of a growing team energized by limitless possibilities, please submit your resume for consideration. To learn more about Stellaromics and our technology, please visit our website at www.stellaromics.com.Stellaromics is an Equal Opportunity Employer striving to build an inclusive and diverse workplace culture.