Accounting Clerk

About the company

FarrWest

Government relations · 11 to 50 employees

What you'll do

• Processes vendor invoices received to AP email, matching each to its purchase order and item receipt in QuickBooks before entry.
• Converts matched item receipts to bills and enters reference numbers, invoice dates, and dollar amounts accurately.
• Verifies receipt status in QuickBooks before releasing a bill for payment.
• Prepares the weekly check run and processes approved vendor payments on schedule.
• Reconciles vendor statements monthly and flags discrepancies to the Accounting Manager.
• Maintains vendor files, including current W-9s and contact information.
• Responds to routine vendor payment inquiries by phone or email.
• Tracks open vendor payment requests through to payment.
• Processes and posts customer invoices on the same business day for both FES and FSV.
• Accurately applies customer payments, credits, and adjustments to the appropriate open invoices.
• Monitors open invoice aging and conduct consistent regular collection efforts on past due A/R.
• Responds to routine customer billing inquiries by phone or email.
• Supports month-end AR cutoff by the last business day of the month.
• Records inventory cycle count results in QuickBooks accurately and timely.
• Enters and updates item setups, assemblies, and bills of materials as directed.
• Files and organizes AP and AR documentation.
• Assists with the weekly Open Sales Order and Open Purchase Order report data pulls.
• Provides general administrative support to the Accounting department, including filing, scanning, and mail handling.
• Serves as backup to the receptionist, greeting customers and answering incoming phone calls when the receptionist is unavailable.
• Assists the Accounting Manager with special projects and other accounting-related duties as assigned.
• No AP invoice backlog: invoices are matched and entered within 2 business days of receipt.
• Vendor statements reconcile cleanly each month, with discrepancies flagged and resolved before they reach the Accounting Manager.
• Customer invoices and payments are entered on the same day, with no stale unapplied payments at month end.
• Maintains a high level of accuracy and completeness in transaction entry, minimizing corrections and supervisory review.
• Month-end AP and AR cutoff deadlines are consistently met with all required transactions entered and supporting documentation completed.
• Routine transactional responsibilities are handled independently, allowing the Accounting Manager to focus on review, reporting, analysis, and higher-level accounting functions.
• Vendor and customer inquiries are handled promptly and professionally, with escalations going to the right person.
• Maintains highly proactive collection results with no more than 1% of A/R balances over 60 days.
• Highly reliable on-time arrival and low absenteeism.
• Willingness to take on new tasks or projects and help various departments and teams throughout the company as an accounting department resource.
• Being a leader with company-wide celebrations and culture events having a high impact on employee morale.
• Prior experience in accounts payable, accounts receivable, or general bookkeeping required.
• Comfortable with high-volume, detail-heavy data entry.
• QuickBooks experience preferred; QuickBooks Desktop Enterprise a plus.
• Working proficiency in Excel.
• Strong attention to detail and accuracy under deadline pressure.
• Clear, professional written and verbal communication with vendors and customers.
• Trustworthy with confidential financial information.
• High school diploma required; Associate degree or accounting coursework a plus.
• Ability to prioritize multiple tasks and meet recurring daily, weekly, and month-end deadlines.
• Strong organizational and follow-through skills.
• Ability to work independently while recognizing when an issue should be escalated to the Accounting Manager.
• Highly professional demeanor with Customers and Vendors and a very collaborative team-oriented mindset with Co-workers and Management.

What you need

• Prior experience in accounts payable, accounts receivable, or general bookkeeping required.
• Comfortable with high-volume, detail-heavy data entry.
• QuickBooks experience preferred; QuickBooks Desktop Enterprise a plus.
• Working proficiency in Excel.
• Strong attention to detail and accuracy under deadline pressure.
• Clear, professional written and verbal communication with vendors and customers.
• Trustworthy with confidential financial information.
• High school diploma required; Associate degree or accounting coursework a plus.
• Ability to prioritize multiple tasks and meet recurring daily, weekly, and month-end deadlines.
• Strong organizational and follow-through skills.
• Ability to work independently while recognizing when an issue should be escalated to the Accounting Manager.
• Highly professional demeanor with Customers and Vendors and a very collaborative team-oriented mindset with Co-workers and Management.
• Education: a high school diploma or an associate degree

Key skills

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