Accounting Specialist

Accounting Specialist We are seeking a detail-oriented and proactive Accounting Specialist to\njoin our dynamic finance and accounting team. The successful candidate will be\nresponsible for supporting various accounting functions, including payroll,\ntimekeeping, billing, accounts payable/receivable, and financial\nreporting. This role is crucial for\nmaintaining the accuracy and integrity of financial records and ensuring\ncompliance with company policies and relevant regulations. Job Responsibilities: This position will be responsible\nfor the following activities and functions in the Finance and Accounting\nDepartment: Financial Reporting: · Support the Periodic/Monthly/Quarterly/Annual\nFinancial Reports – Preparation (Day-to-Day and separate from interpretation\nand strategy) · Support the Quarterly Jurisdictional Reports –\nSales & Use, Property Tax, other Statutory filing requirements etc. · Responsible for 1099 Reporting · Support Project and Program Management reporting Invoicing/Accounts Receivable: · Periodic/Weekly/Monthly/Milestone/Deliverable\nInvoicing · Reconciliation of receipts and payment\napplication to AR in accounting and following up on variances until resolved · Periodic monitoring of outstanding receivables\nand maintenance of past due. Once per 15 days minimum. · Ensuring all customers where ACH/Wire is\navailable are set up for direct pay. Monitoring and depositing checks as\nnecessary. Accounts Payable: · Routine review and retrieval/import of\nsubcontractor timesheets for labor accrual reconciliation · Routine review and retrieval of employee and\nsubcontractor expense reports · Process employee expense reimbursements · Tracking, saving, and reconciling subcontractor\ninvoices to timesheets and G/L accounts · Creating and maintaining new vendors in\naccounting system and bank payment system · Tracking, saving and reconciling Vendor invoices · Weekly generation of A/P Selection report · Weekly generation of ACH/Wire/Check\nDisbursements · Routine Maintenance of Vendor/Subcontractor\nprofiles and on-boarding support · Assistance with 1099 reconciliation/W9\ncollections/filings · Fielding payment inquiries and providing\nresolution as necessary Timekeeping / Payroll: · New employee set up in PEO/Payroll system · Timesheet/Labor Imports and reconciliation · Support new project onboarding and set up in the\nAccounting System · Create project assignments for timekeeping and\ninitial timekeeping budgets · Payroll Submittal/Reconciliation · Vendor/sub-contract management expertise · Year End Purges and other YE processing reports\nas well as W2 administration Requirements Experience Requirements: · At least of 2 years of Accounting experience\npreferred · Project Based Accounting experience and thorough\nknowledge · Federal Contracting/DCCA compliance is highly\ndesired · Experience in services/staffing industry is a\nplus · Preparation of financial reports (periodic,\nmonthly, quarterly, annual) · Accounts Payable/Receivable management expertise · Accounts Reconciliation skills · Payroll and Timekeeping experience · Vendor/sub-contract management expertise · Strong written, oral, and presentation skills · Customer Service oriented · Detail oriented and focus on compliance, best\npractices, and continuous improvement Technologies and Tools: · Unanet/Procas/Deltek or other Gov’t Contractor\ntailored Project based accounting software strongly preferred. · Paychex or similar payroll/PEO platform\nexperience · Extremely proficient with MS Excel (Pivot\nTables, Macros, etc.) · Expensify experience is plus · Experience with Microsoft 365/SharePoint\nonline/OneDrive · Extremely proficient with MS Word, PowerPoint · Extremely proficient with DocuSign and Adobe DC\nPro is preferred Education: Bachelor’s degree in Accounting, Finance or Business\nAdministration required. Location: Remote; Resident in Fort Lauderdale area preferr