Admin Assistant (Engineering, Programs)

JOB DESCRIPTION JOB TITLE: Admin Assistant (Engineering, Programs) FLSA STATUS: Non Exempt REPORTS TO: Corp Eng - Chief Engineer SUMMARY This is a responsible position requiring initiation, administration and follow-up of KBPD activity on assigned engineering projects, as well as the items listed below. RESPONSIBILITIES AND DUTIES Under general supervision, responsibilities include but are not limited to: EC creation, logging and tracking to completion of workflow Maintain documentation on various program activity (open issues, program PO’s, program financial document reviews, etc.) Create appearance approval document, track changes and distribute to team members. In conjunction with the Project Engineer or Program Manager, generate RFQ documents for all changes that impact tooling and/or product pricing. Track the program’s budget. Complete and generate KRAs for the employees within the specific engineering group based on information gathered from Gate Reviews, Financial Reports, etc. Review and track updates on all Sales Orders for the program. Generate Purchase Orders, secondary tooling, gaging, sample material, etc. based on funding from the Sales Order. Maintain the Programs Milestones, working with Program Managers to update milestone dates each month. Maintain and update workplans throughout the program at the direction of the Program Manager. Participate in program reviews internally and with OEMs Prepare and update monthly reports, tooling invoices. (TIRs/Milestones/KRAs) Maintain build area inventory. Maintain and update bump charts and part number lists for assigned programs. Track, maintain and facilitate communications for Tech Center and Plant pre-production orders for assigned programs. Work with PE’s or Plant Customer Service Coordinatores to prepare and ship pre-production orders. Work with Finance to review monthly financial reports to maintain accurate Program and Group data Create and maintain asset lists and related documentation for the life of the program. Submit for asset approvals per OEM standard. Track tooling PO’s and PPAP dates for timely invoicing, as well as submitting tooling invoicing requests for all tooling PO’s on assigned programs. Ford Programs only – Enter information into WERS (Ford’s System). Other tasks and duties as assigned. EDUCATION AND EXPERIENCE Two years manufacturing related experience (preferably in automotive) and some college instruction [preferably in an engineering curriculum]. SKILLS AND ABILITIES: Possesses the ability to learn routines quickly, train others for routine positions and gathers information. A minimum score of 50 on the Wonderlic Select Assessment (Traditional Score of 20 on the cognitive portion). TRAVEL REQUIREMENTS This position typically does not require any travel. DISCLAIMER The information contained in this job description is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. Agreement to complete all post-hire required training.