Administrative Assistant

ADMINISTRATIVE ASSISTANT / RECEPTIONIST Bluestone Real Estate Services | Salem, Oregon Are you friendly, organized, and someone who enjoys helping people? Do you take pride in keeping an office running smoothly and making a great first impression? Bluestone Real Estate Services is looking for an Administrative Assistant / Receptionist to support our Salem office. You'll be the first point of contact for visitors, residents, clients, and vendors while providing day-to-day administrative support to our property management team. The hours for this position are Monday through Friday, 8am to 5pm. This is a great opportunity for someone who enjoys variety, stays organized, and knows how to balance great customer service with getting things done. WHAT YOU'LL DO • Greet visitors and provide a friendly, professional first impression. • Answer incoming calls, respond to inquiries, and direct callers to the appropriate team members. • Manage front desk coverage and help keep the office welcoming, organized, and running smoothly. • Assist the property management team with administrative tasks, correspondence, and document preparation. • Monitor and respond to general office emails and route requests as needed. • Scan, copy, file, and maintain accurate electronic and physical records. • Coordinate incoming and outgoing mail, packages, and deliveries. • Assist with scheduling, data entry, and updating information in company systems. • Order office supplies and help maintain an organized, professional workspace. • Support the team with special projects and other administrative tasks as needed. WHAT YOU'LL BRING • Excellent customer service and interpersonal skills. • A friendly, professional demeanor and positive attitude. • Strong written and verbal communication skills. • Good organization, time management, and attention to detail. • Ability to multitask, manage interruptions, and prioritize competing requests. • Comfort using Microsoft Outlook, Word, Excel, and other office technology. • Dependability, initiative, and a willingness to pitch in wherever needed. Even better if you have: • Previous experience in a receptionist, administrative assistant, or front desk role. • Experience in property management, real estate, or a related industry. • Familiarity with AppFolio or other property management software. WHY JOIN BLUESTONE? Be the welcoming face of our office. Help create a positive experience for everyone who calls or visits. Enjoy variety. From helping visitors to supporting property managers, no two days are exactly alike. Be part of a team. Work with professionals who value collaboration, communication, and great service. Make an impact. Your organization, reliability, and follow-through help keep the entire office running smoothly. Grow with us. Gain experience in property management and develop skills that can open doors to future opportunities. WHAT WE OFFER ✔ Competitive compensation ✔ Three weeks of Paid Time Off ✔ Eight paid holidays ✔ Medical, dental, and vision insurance ✔ 401(k) with company match and immediate vesting ✔ Company-paid life insurance ✔ Education and professional development assistance ✔ Paid volunteer and community events ✔ Opportunities for advancement Bluestone Real Estate Services is an Equal Opportunity Employer committed to creating a diverse, inclusive, and respectful workplace. We welcome applicants from all backgrounds and celebrate the unique perspectives that strengthen our communities.