Administrative Assistant - Cardiology
Brown University Health
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- Pay
- $22 to $36
- an hour
- Location
- East Providence, RI
- Work style
- On-site
- Job type
- Full time
- Posted
- Oct 21
- 2 days ago
Career path
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About the company
Brown University Health
Hospital & health care · 2 to 10 employees
What you'll do
- Manage the Director’s calendar, appointments, commitments, and travel arrangements
- Schedule and coordinate departmental meetings and prepare and distribute agendas and materials
- Answer telephone calls, greet visitors, provide information, and direct inquiries
- Review, prioritize, and distribute correspondence and prepare responses as needed
- Type, edit, proofread, and prepare correspondence, reports, spreadsheets, and other documents
- Maintain departmental files, records, databases, policies, and procedures
- Prepare and submit payroll and maintain departmental attendance records
- Order office supplies, process purchase orders, and track departmental expenditures
What you need
- Associate Degree in Secretarial Science or equivalent education/knowledge
- Two years of progressively responsible secretarial experience
- Strong written and verbal communication skills
- Ability to work independently
- Secretarial experience within an academic medical center (preferred)
- Sufficient visual acuity and manual dexterity to operate a computer and office equipment
Key skills
Strong typingcomputer skillsWindowsword processingspreadsheetdatabasepresentation softwareAbility to work independently
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Read the full posting here
SUMMARY:
Provides secretarial and administrative support to the Director while following established hospital and departmental policies and procedures. The role requires strong organizational, communication, and computer skills, as well as the ability to work independently and handle confidential information.
RESPONSIBILITIES:
Manages the Director’s calendar, appointments, hospital and system commitments, and travel arrangements.
Schedules and coordinates departmental meetings and prepares and distributes agendas and related materials.
Answers telephone calls, greets visitors, determines needs, provides information, and directs inquiries appropriately.
Reviews, prioritizes, and distributes incoming correspondence and prepares responses as needed.
Types, edits, proofreads, and prepares correspondence, memos, reports, spreadsheets, and other documents.
Drafts routine correspondence, memos, and reports based on knowledge of departmental operations.
Maintains departmental files, records, databases, policies, and procedures, including confidential budget, payroll, and personnel information.
Maintains department records and statistics and prepares reports, charts, and graphs as needed.
Prepares and submits payroll and maintains departmental attendance records.
Maintains office supply inventory, orders supplies, processes purchase orders, and tracks departmental expenditures.
May coordinate recurring projects or programs requiring knowledge of hospital and departmental operations and independent judgment.
Maintains established quality, safety, environmental, and infection-control standards.
Performs other related duties as assigned.
MINIMUM QUALIFICATIONS:
Associate Degree in Secretarial Science or equivalent education/knowledge.
Strong typing and computer skills, including Windows and word processing, spreadsheet, database, and presentation software.
Strong written and verbal communication skills.
Ability to work independently.
Two years of progressively responsible secretarial experience, preferably within an academic medical center.
WORK ENVIRONMENT:
Works in a standard office environment and may sit, stand, and walk intermittently throughout the day. Requires sufficient visual acuity and manual dexterity to operate a computer and other standard office equipment.
Supervisory Responsibility: None.
Pay Range:
$22.04-$36.37
EEO Statement:
Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.
Location:
East Providence-950 Warren Avenue - 950 Warren Avenue East Providence, Rhode Island 02914 Work Type:
M-F 7:30-4:30 Work Shift:
Day Daily Hours:
8 hours Driving Required:
No