ADMINISTRATIVE ASSISTANT

COME JOIN AN AMAZING TEAM! Stevens Equipment Supply, a member of Daikin Industries, is a wholesale distributor of equipment, parts, and supplies to industries including Residential and Light Commercial Heating & Air Conditioning, Hospitality and Refrigeration is seeking a skilled individual for our Admin Assistant - 2 position for our branch operations group, located in Eagan, MN. The Administrative Assistant provides support for the assigned department, including general office duties and customer service. Manages calendar, meetings, travel, correspondence, and budget. Develops and prepares presentations and reports. Ensures work aligns with business unit needs and objectives.  Why work with us? Benefits are effective on day one for all full-time direct hires Training programs are available to help guide team members and develop new skills Growth Opportunities - there is immense opportunities to grow your career You will be part of a Global Company - our family brands are backed by Daikin Industries, Ltd. Position responsibilities may include;  Provide varied complex and confidential administrative assistance Manage contact lists including phone and email  Organize and maintain general and confidential files Create, update, and maintain electronic and hard copy documents/files  Prepare documents, filing and other general office duties as required.  Handle incoming and outgoing phones, correspondence. Relief receptionist at times. Read and analyze memos, submissions, and reports to determine their significance and plan their distribution  Follow up on projects, transmits information, and keeps informed of department activities, schedules, and arranges for meetings Organize own work, set priorities, and meet critical deadlines Generate, analyze, and deliver various reports as required  Assist with travel arrangements as needed  Order and maintain supplies including office supplies, business cards, etc.  Hospitality services coordinating onsite training/corporate events. Perform additional projects/duties to support ongoing business needs.  Nature & Scope: Applies practical knowledge of job area typically obtained through advanced education and work experience   Performs a range of straightforward assignments   Works independently with general supervision   Problems faced are difficult but not typically complex   Knowledge & Skills: Effective and high-quality Customer Service/Relationship management skills via walk-ins, phone, and email  Ability to effectively establish positive professional working relationships with internal, external customers and employees  Proficient in the use of Microsoft Office; Word, Excel & Outlook and PowerPoint and database applications  Professional verbal and written communication skills including questioning and listening skills  High level of attention to detail and accuracy; effective problem-solving skills  Ability to multitask and work independently with little supervision  Strong organizational and time management skills including effective prioritization skills  Ability to use discretion and handle sensitive confidential information  Positive, professional attitude, with ability to diffuse negative situations  Professionalism – patience, poise, and tact  Always displays confidence and control   Ability to thrive in a faced paced, constantly changing environment  Ability to apply strong work ethics and integrity on the job   Experience: 2 – 4 years of experience in a customer service-related role  3+ years in an administrative role   Education/Certification: High School diploma and advanced education preferred  People Management: No Physical Requirements / Work Environment: Must be able to perform essential responsibilities with or without reasonable accommodations Reports To: Department Supervisor/Manager The Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities. The company offers a comprehensive benefit package. Benefits for employees include healthcare, dental, and vision insurance, life and long-term disability insurance, 401k and different types of paid time off. Pay rate range is $23.00/hour to $28.00/hour based on experience.