Administrative Assistant, Department of Translational Neuroscience (Phoenix)
University of Arizona
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- Location
- Phoenix, United States
- Job type
- Full time
- Posted
- Oct 13
- 7 days ago
Career path
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About the company
University of Arizona
Higher education · 11 to 50 employees
What you'll do
- Contribute to the management and development of departmental initiatives
- Plan and organize departmental events, including logistics and services coordination
- Support the educational enterprise, including lecture scheduling and materials distribution
- Prepare background information for meetings and appointments
- Assist in scheduling meetings for internal and external stakeholders
- Reconcile purchasing transactions, aid financial analysts, and ensure policy compliance
- Process expense and travel reimbursements
- Assist with onboarding and seminar, visitor, and faculty recruitment coordination
What you need
- Effective verbal and written communication
- Ability to communicate with different internal and external groups and individuals
- Ability to handle multiple, competing deadlines for meetings
- Flexible and adaptable to the department's changing needs
- Ability to work independently
- Ability to quickly learn new programs and systems
- Knowledge of Microsoft suite, Box, and Zoom
Key skills
Verbal and written communicationMicrosoft suiteBoxZoomWork independently
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Read the full posting here
Contribute to the management and development of departmental initiatives.Plan and organize departmental events including logistics and services coordination.Provide support for the educational enterprise including lecture scheduling and materials distribution.Prepare background information for meetings and appointments.Assist in scheduling meetings for the team at-large including both internal and external stakeholders.Reconcile department purchasing transactions, aid financial analysts, and ensure policy compliance. Process expense and travel reimbursements.Assist with onboarding new employees and personnel growth.Assist with planning and coordination of seminar speakers, visitors, and faculty recruitment. Knowledge, Skills, and Abilities:
Effective verbal and written communication; ability to communicate with different groups and individuals, both internal and external to University of Arizona.Ability to handle multiple, competing deadlines for meetings.Flexible and adaptable to the department's growing and changing needs.Ability to work independently.Demonstrated ability to quickly learn new programs and systems.Knowledge of Microsoft suite, Box, and Zoom.