Administrative Assistant, Finance

About Us Headquartered in Portland, Oregon, TEC has 30+ locations from Seattle to San Diego to the Midwest, serving thousands of customers across Washington, Oregon, California, Nevada, Arizona, Nebraska, Iowa and South Dakota. TEC Equipment features Mack and Volvo heavy-duty trucks, Hino and Isuzu medium duty trucks, Stoughton trailers and Cottrell auto transport trailers. We offer a large and desirable inventory of new Mack and Volvo heavy-duty trucks and all makes of used trucks. Our full-service line-up also features quality parts, state-of-the-art service, collision centers and fuel, leasing/rental, financing, and insurance. Our locations are authorized service centers for Mack, Volvo, Cummins, Meritor, Eaton and Fuller warranties. TEC truly offers the convenience of one-stop shopping for all trucking-related needs. Overview The Finance Administrative Assistant is responsible for supporting the retail finance team in financial, administrative, and clerical duties related to financing and sale of trucks and trailers. This is a full-time, on-site position. This role is responsible for preparation and processing of loan documents, DMV/title paperwork, lien filings, and revenue booking, activities critical to risk management, revenue recognition, and dealership profitability. This position serves both internal and external customers and must balance accuracy, urgency, and customer service. The ideal candidate will demonstrate strong business acumen, attention to detail, and the ability to navigate complex financial and compliance processes. They must also act as a professional liaison to outside financial institutions, customers, and state agencies. The Finance Administrative Assistant must embody TEC's Vision, Mission, and Values by delivering exceptional service, fostering collaboration, solving problems, and following through on commitments. Upholding TEC's values of Teamwork, Entrepreneurship, and customer focus is essential to ensuring TEC Equipment is recognized as our customers' best business partner. Responsibilities Preparation and validation of documents for signing in a timely manner. Packaging, submitting and follow up on contract funding. Greet and assist internal & external customers with authenticity and appreciation for their business. Professionalism in serving as a liaison to outside finance institutions and banks. Prepare and process accounting and / or general ledger coding of funds received. Accurately manage flooring payoffs – understanding deadlines provided in banking covenants Assist employees with administrative tasks as directed by supervisor. Maintain confidentiality in all customer transactions Process title work, resolve title issues and follow up on lien filing. Ability to communicate effectively with various state agencies, banks and customers Responsible for booking and finalizing all equipment sale transactions Complete daily detailed data entry in multiple applications as directed in an accurate and timely manner Take responsibility for staying abreast of changes in branch offerings and heavy-duty trucking industry terminology. Ensure quality control in all work completed in order to protect the organization’s bottom line Qualifications High school diploma or equivalent 1-3 years administrative experience preferably in finance industry, sales, customer service or dealership environment. Experience in the automotive/trucking industry a plus but not required Exceptional customer service skills and ability to build relationships quickly Ability to work independently, prioritize both independently and collaboratively, and use sound judgment in a changing environment. Strong desire to be part of a team and remain flexible and adaptable Intermediate knowledge of Windows based PC applications such as Microsoft Office (including Outlook, Word and Excel) Excellent oral and written communication skills in English Strong organizational and time management skills Ability to be dependable in attendance Knowledge of basic accounting functions desired but not required Compensation The base pay range for this position is $21.66 - 27.07. Benefits TEC provides our employees and their families with a full menu of health, wellness, and retirement benefits. New hires are eligible to participate in TEC Equipment’s comprehensive benefits plan the first of the month following your date of hire. Choice of two comprehensive medical plan options that include prescription drug coverage Choice of two dental plans that cover preventative and diagnostic care, basic and major services, and orthodontia for children Vision care, discounted hearing exams, and hearing aids 401(k) retirement savings plan with company contribution Life, accident, and disability insurance Employee Assistance Program (EAP) Education assistance Seven paid holidays, vacation accrual of at least 48 hours per year, and paid sick Statements All offers of employment are contingent upon successful completion of all applicable screenings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.