Administrative Assistant I-Cardiovascular Surgery
Mount Sinai Health System
Invite-only right now: save jobs, track applications, build tailored resumesAlready have an account? Log in
- Location
- United States
- Job type
- Full time
- Posted
- Oct 1
- 19 days ago
Career path
See where this role leads
Jigup maps the next three moves from a job like this one, with the titles and the skills each step asks for.
About the company
Mount Sinai Health System
Hospital & health care · 10,001+ employees
What you'll do
- Provides administrative support and assists with personnel, budget and operational details.
- Coordinates meetings, handles correspondence and records, processes purchasing and reimbursement forms, and may schedule patient appointments and maintain files.
What you need
- Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).
- 2-3 years administrative or medical office experience required
- Education: a high school diploma, an associate degree or a bachelor's degree
Key skills
Secretarial Scienceadministrative experiencemedical office experience
Keywords for your resumePro
The words this employer's screening is likely to look for.
This job lists resume keywords
The terms this posting uses, pulled out so you can mirror them in your resume. Jigup Pro members see the list on the job board.
See full description on company page, apply now
Read the full posting here
The Administrative Assistant I provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. This individual typically reports to a manager, director or division head.
Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).
2-3 years administrative or medical office experience required
Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions.
Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting.
Assists in the planning and logistical coordination of meetings and office activities, forums and conferences.
May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters.
May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed.
Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff
Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.
Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.
May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.
May maintain employee and/or patient files.
May assist in processing payroll and/or maintaining the PTO system for the department.
May track expiration dates of staffs professional licensure, and notify staff of upcoming license expiration date to prevent suspension.
Performs other related duties.