Administrative Assistant I, Career Services

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application: Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. Required attachments are listed below on the posting. Your application will not be considered without the required attachments. Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted. If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter. Job Description Based on the volume of applications received, this recruitment may close at any time. Applicants are encouraged to apply as soon as possible. This position provides essential administrative support to the Career Services department. Its responsibilities include, but are not limited to, the following: CORE RESPONSIBILITIES: Under general supervision, responsibilities may include, but are not limited to, the following: Greet and direct students, faculty, and community regarding Career Services on the campus. Answer telephone, greet in-person visitors, schedule appointments, and maintain a daily log of students visiting Career & Transfer Services utilizing Coyote Q log in system. Organize and log all textbooks in the Textbook Assistance Program (TAP), and record all returns and checkouts in the ResourceMate Library Systems. Assist in the scheduling of on-campus recruitments, workshops, events, complete applicable paperwork, and assist with event preparation, operations, and follow- up. Schedule on-campus recruitments, workshops, and events, complete applicable paperwork, and assist with event preparation, operations, and follow- up. Maintain student files following grant guidelines and requirements to include compiling necessary documents for all students qualifying for the Re-Entry program, posting students’ class schedules, grades, payment for classes and books on students’ files. Organize and log all textbooks in the Textbook Assistance Program (TAP) and record all returns and checkouts in the ResouceMate Library system. Provide general clerical support for Career & Transfer Services Specialist to include distributing office mail, correspondence to students for program progress reports prepares mailers, order office supplies, make copies and fax documents as requested. Supervise work study study and traditional students. May be required to travel between campuses. REQUIRED QUALIFICATIONS: Graduation from high school or equivalent education and one (1) year of clerical which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials; OR six (6) months of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience. WORK SCHEDULE AND EXPECTATIONS: Monday - Friday, 8:00 AM to 5:00 PM (PT). SALARY: Grade 23, Step 1: $39,421.44 *This position is contingent upon ongoing and available funding. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1. The College of Southern Nevada offers a generous benefit package, including an excellent PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First. Exempt No Full-Time Equivalent 100.0% Required Attachment(s) To be considered for this position, please upload the following documents to your application: Resume/CV - Please provide a detailed description of the major duties performed as part of each position. Your education and experience must be clearly documented and demonstrate how you meet the qualifications for the position. Cover Letter Unofficial College Transcripts (Optional) - Transcripts may be submitted if you have completed college coursework that is relevant to the position and you would like the coursework to be considered toward meeting the position's qualifications. Transcripts are not required if you are not using college coursework to meet the qualifications. Local Search Out of Area/State Candidates will not be offered travel reimbursement. NSHE - INTERNAL APPLICANTS PLEASE NOTE CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Browse Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date. For more details on this position, please visit our website: My Career at CSN. CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination Posting Close Date 10/12/2026 Note to Applicant Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials. All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement. This position may require that a criminal background check be conducted on the candidate(s) selected for hire. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. Schedules are subject to change based on organizational needs. CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.