Administrative Assistant

Job Summary The Administrative Assistant handles a variety of routine clerical and administrative tasks including drafting correspondence, scheduling appointments, ordering supplies, and managing office events. This position is directly supervised by the Regional General Manager or, in a corporate setting, the Executive Assistant. Summary of Essential Job Functions/Responsibilities Computer Use: Utilize computers for database management, word processing, and other applications Telephone Handling: Answer calls, provide information, take messages, or redirect calls Database Management: Create, maintain, and enter information into databases Filing Systems: Organize and manage paper and electronic filing systems, update documents, and maintain records Office Equipment: Operate and arrange repairs for office equipment like fax machines, copiers, and phone systems Visitor and Call Handling: Greet visitors and handle their inquiries or direct them as needed Scheduling: Maintain scheduling and event calendars, and confirm appointments Documentation: Complete forms according to company procedures, and make copies of correspondence or other materials Additional Duties: Perform other related tasks as assigned Qualifications Computer Skills: Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint) Experience: Prior experience in a fast-paced environment Education: High School Diploma or GED Experience: At least 1 year in an administrative support role within a professional setting Communication Skills: Strong verbal and written communication skills Administrative Knowledge: Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form design Effective Communication: Ability to communicate effectively based on the audience’s needs Organizational Skills: Strong organizational and time management abilities Benefits 401(k) with Company Match Paid Time Off Paid Holidays Health insurance – Medical/Prescription Drug/Dental Vision Health Savings Account (HSA) Wellness Stipend Paid Life insurance Paid Short / Long-Term Disability Insurance Adoption Assistance (Financial) Adoption & Fertility Navigation Support Referral Program Employee Assistance Program Employee Discount Tuition reimbursement