Administrative Assistant - Nuclear Fuel and Analysis

Administrative Assistant – Nuclear Fuel and Analysis GRADE LEVEL: Non-Exempt 05 - 06 JOB SUMMARY The Administrative Assistant will provide direct administrative support to the Nuclear Fuel & Analysis Director and the Nuclear Fuel & Analysis/Risk Informed Engineering organization as required and will report to the SNC Nuclear Fuel & Analysis Director. This position will act as a point of contact for internal and external customers of the organization. A minimum of five years’ experience in the administrative/secretarial/support area is strongly preferred. In addition, the successful candidate must have exceptional organizational and decision-making skills, must be a self-starter and possess the ability and desire to work through changing priorities with minimal supervision. Finally, the successful candidate must exhibit Our Values and be a team player with an exceptional working knowledge of computer office applications. This position is located at the Corporate Office in Birmingham, AL. JOB REQUIREMENTS Education High school diploma is required Bachelor’s degree preferred Secretarial/administrative certification desired but not required Experience Experience supporting management is strongly preferred Demonstrated ability to build relationships and work effectively with all levels of management, peers, contractors, and internal/external customers is required Knowledge and Skills Strong communication and interpersonal skills are required A working understanding of Southern Nuclear daily systems is preferred Knowledge of computer and software packages (Word, Excel, PowerPoint, Outlook) Experience with Enterprise Solutions, including time keeping via Oracle preferred Extensive knowledge of Microsoft Office products (Excel, Outlook, Power Point, Word, etc.) Strong time management, judgment, prioritization and discretionary abilities Strong attention to detail in task assignments Ability to handle multiple tasks and requests from other departments Ability to work in a team environment with diverse disciplines and backgrounds Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service Self-motivated in job responsibilities and personal development Proactive and able to figure things out and act with a sense of urgency Demonstrate behaviors consistent with Our Values – Safety First, Intentional Inclusion, Act with Integrity and Superior Performance KEY JOB RESPONSIBILITIES Phone coverage, calendar management, travel arranging, timekeeping, expense and invoice processing and other administrative support Prepare and update correspondence including letters, memorandums, reports and presentations Process quality records into the document repository Coordinate and schedule meetings, appointments, conference rooms and audio/visual needs Order office supplies and arrange for catering and event logistics as needed Assign document numbers and process documents into Documentum, including SUNSI documents Provide timekeeping for leadership and support the department with timekeeping coordination Onboarding of contingent workers and monthly verification of IDs Process accounts payable invoices, check requests, and purchase requisitions as required Support proctoring exams for Engineering organization Prepare and review expense statements for leadership Create, maintain, and update files, charts, and email distribution lists for the organization Formulate travel arrangements for leadership and staff Maintain confidentiality, integrity, and a high level of professionalism at all times Support team projects and participate in special projects as needed Proactively assist other administrative assistants as needed, coordinate coverage and provide backup Able to work efficiently with minimum supervision Other duties as assigned Behavioral Attributes Committed to the success of the team, superior performance, and compliance Candid, honest, trustworthy Demonstrates Intentional Inclusion and ability to navigate broad stakeholder community both internal and external to Southern Nuclear Persistent, positive, proactive Flexible (i.e., able to adapt to changing priorities) Willing and able to set a personal example of excellence and enthusiasm