Administrative Assistant - Operations

Job Summary: In this role, you support the local branch by handling a variety of administrative and warehouse functions to keep operations running smoothly. You work closely with team members across Hilldrup, providing assistance wherever needed and ensuring accurate communication and documentation. Your responsibilities include processing and submitting paperwork and delivery of tickets and providing regular updates to the team. You also interact with account coordinators to track project progress and ensure all documentation is current and complete. You will serve as a backup, assist with paperwork, and scanning. Your adaptability and attention to detail allow you to take on various tasks as assigned, making you a key part of the branch’s day-to-day operations. Supervisory Responsibilities: None Key Duties and Responsibilities Scheduling of Deliveries Support daily admin and operations for the local branch Support Hilldrup personnel and departments Submit/scan paperwork and delivery tickets for customers / coordinators Serve as backup Required Experience/Skills: Education/Work Experience/Certificates Six to twelve months experience in an office environment, preferably in the moving and storage industry Skills Customer Focused Collaborative Communicative Resilient Strive for inclusion of others Organized Microsoft Office Proactive People person PHYSICAL Requirements: Ability to sit and work at a computer for extended periods while processing documents, scanning paperwork, and updating records. Ability to stand and walk for extended periods while working in both office and warehouse environments. Ability to move around the warehouse and branch facilities to locate documents, supplies, and other materials as needed. Ability to lift, carry, and move light office or warehouse materials, such as boxes, files, paperwork, and supplies. Ability to bend, reach, and occasionally climb or use steps when accessing files, equipment, or materials stored in different areas of the branch. About Hilldrup Hilldrup is one of the largest and most honored agency groups in the entire industry, operating facilities in Virginia, Maryland, North Carolina, South Carolina, Georgia and Florida. Comprised of over 500 employees, Hilldrup moves professionals, families and businesses domestically and internationally as well as provides logistics and workplace solutions services to meet the needs of its clients, which includes Fortune 100 companies, federal government agencies, universities and hospitals. Among the over 500 employees at Hilldrup, it is not uncommon to meet someone who has been with the company 10, 20 or even 30 years. Hilldrup is an award-winning workplace where employees feel valued, are encouraged to grow professionally and are empowered to build lasting careers. Our values are very important to the organization as they guide our employees and company in all that we do each day. Our values include Empowered Accountability, Uncompromised Integrity, Unwavering Commitment, Fearless Communication, Infectious Positivity, and Purposeful Agility. For more information about Hilldrup, click here: hilldrup.com/about-us/. For information about our benefits, click here: hilldrup.com/benefits/. Hilldrup is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities