Administrative Assistant-Part Time

Department: Administration Type: Part-Time; Hourly; Mon/Wed/Fri 9am-6pm Essential Job Functions: Reconcile daily retail receipts and supporting documentation against sales, payment records, and other available transaction reports. Assist with accounts receivable processes, including tracking payments, researching outstanding balances, and maintaining accurate receivable records. Review receipts and transaction documentation for completeness, accuracy, proper coding, and appropriate departmental allocation. Identify, document, and research discrepancies between receipts, sales reports, deposits, and other financial records; escalate unresolved issues to leadership. Maintain organized electronic and physical records of receipts, reconciliation documents, invoices, deposits, and related accounts receivable documentation. Prepare routine reconciliation summaries and provide documentation or reports requested by management. Assist with invoice tracking, payment follow-up, accounts payable and administrative activities. Communicate with retail department leaders regarding missing receipts, discrepancies, transaction questions, and required supporting documentation. Added Responsibilities: Provide general administrative support including fling, data entry, document preparation, and record maintenance. Maintain confidentiality of financial, employee, customer, and business information. Preferred Qualifications / Competencies: 2+ years of administrative, accounts receivable, bookkeeping, accounting support, or related experience preferred. High school diploma or equivalent required; additional coursework or training in accounting, business administration, or a related field preferred. Strong attention to detail and accuracy with financial documentation. Excellent organizational, time-management, and multitasking abilities. Proficiency with Microsoft Office, spreadsheets, email, and general office software; experience with accounting or financial systems preferred. Ability to work onsite Monday, Wednesday, and Friday from 9:00 AM to 6:00 PM. Strong written and verbal communication skills and the ability to work effectively with multiple departments. Ability to maintain confidentiality, exercise sound judgment, and consistently follow established financial and administrative procedures.