Administrative Assistant REG Hub 1 Bristol

Join DAC BeachcroftAt DAC Beachcroft, we are a leading international law firm with more than 2,800 professionals working across the UK, Europe, Asia-Pacific and Latin America. We combine legal expertise with commercial insight to help clients navigate complex challenges and achieve successful outcomes.We are looking for an organised, proactive and service-focused Administrative Assistant to join our Real Estate team. This is an excellent opportunity for someone who enjoys working in a fast-paced professional environment, delivering high-quality administrative support while building strong relationships with colleagues and clients.As part of our collaborative support function, you will play an important role in ensuring the smooth running of legal and administrative processes, supporting lawyers and legal support teams across a wide range of activities.Why Join DAC Beachcroft?At DAC Beachcroft, you'll be joining a business that values collaboration, innovation and continuous improvement. We are committed to creating an inclusive workplace where people can thrive, develop their careers and contribute to the success of our clients and our firm.In return, you'll benefit from:The opportunity to work within a respected international law firmExposure to a busy and commercially focused Real Estate practiceStructured career development and learning opportunitiesA supportive and collaborative team cultureThe chance to build valuable experience within the legal and professional services sectorKey ResponsibilitiesReporting to the Hub Leader, you will provide administrative and file management support across the Real Estate team. You'll work closely with lawyers, Practice Assistants, Legal Support Assistants and other business support colleagues to ensure work is delivered efficiently, accurately and to the highest standards.Key ResponsibilitiesAdministrative & File ManagementMaintain electronic and paper files, ensuring documents are correctly filed and managedOpen, maintain, close and archive legal matters in line with firm proceduresProcess incoming post, scan and save documents, and circulate information to relevant stakeholdersUpload, edit and manage documentation within document management systemsPrepare, collate and index legal documentsSupport deeds management and scheduling activitiesProduce and maintain tracking schedules and management information reportsArrange room bookings, travel, courier services and other administrative requirementsSend large electronic document packs and manage electronic signature processes through approved systemsClient & Team SupportAssist with tasks relating to client relationship managementBuild an understanding of client-specific requirements, protocols and processesSupport the organisation of events, seminars and meetingsLiaise regularly with lawyers and support teams to ensure priorities are met and deadlines achievedProvide updates on work progress and deliver a responsive, high-quality service to internal stakeholdersLegal & Matter AdministrationSupport online applications and searches through platforms such as Companies House, Land Registry and related systemsCreate and maintain client data room content as instructedAssist with preparation of court bundles and supporting documentationEnsure all correspondence and documentation is accurately stored within firm systemsMaintain compliance with firm policies, procedures and regulatory requirementsFinancial AdministrationAssist with billing and expenses processesSupport matter-related financial administration, including payments and transfersHelp ensure financial information is processed accurately and promptlySkills, Knowledge and ExpertiseEssentialPrevious office-based administration experienceStrong organisational and time management skillsExcellent attention to detail and accuracyIntermediate Microsoft Office skillsStrong communication skills with the ability to build effective working relationshipsA customer and client-focused approachAbility to manage multiple priorities in a busy environmentA positive, proactive and flexible attitudeCommitment to delivering a high standard of work and serviceDesirableExperience within a legal or professional services environmentExperience using document management or case management systemsAn interest in developing a long-term career within a law firm or professional services organisationAdditional InformationAs a Disability Confident Scheme employer, we’re committed to providing an inclusive and accessible recruitment process. If you need any reasonable adjustments at any stage (including the application, assessment or interview process), please contact recruitment@dacbeachcroft.com in confidence with the vacancy reference in the subject line, and we’ll be happy to help.