Administrative Assistant
The Caleb Group
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- Pay
- $23 to $25
- an hour
- Location
- Saco, ME
- Work style
- On-site
- Job type
- Full time
- Posted
- Oct 20
- 4 days ago
Career path
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About the company
The Caleb Group
Real estate · 51 to 200 employees
Join our dynamic team at a leading affordable housing management company where your organizational skills and dedication will contribute to providing quality housing solutions for our communities.
What you'll do
- Provide administrative support to property managers and team members
- Manage and maintain property files, records, and documentation
- Assist with tenant communication, inquiries, and lease processing
- Prepare reports, correspondence, and other documentation as needed
- Handle incoming calls, emails, and visitor inquiries professionally
- Support billing, rent collection, and payment processing activities
- Ensure compliance with company policies and regulatory requirements
What you need
- Proven experience as an administrative assistant or in a similar role
- High school diploma or equivalent
- Excellent organizational and multitasking skills
- Strong communication and interpersonal abilities
- Proficiency in MS Office Suite (Word, Excel, Outlook)
- Ability to handle sensitive information with confidentiality
- Ability to work independently and as part of a team
- Knowledge of property management software (preferred)
Key skills
Organizational skillsMultitasking skillsCommunicationInterpersonal abilitiesMS Office SuiteWordExcelOutlookConfidentialityProperty management softwareProblem-solving skills
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Job Type
Full-time
Description
Join our dynamic team at a leading affordable housing management company where your organizational skills and dedication will contribute to providing quality housing solutions for our communities. We are seeking a detail-oriented and proactive Administrative Assistant to support daily operations at our portfolio of properties in and around Saco, ME.
Key Responsibilities:
- Provide administrative support to property managers and team members
- Manage and maintain property files, records, and documentation
- Assist with tenant communication, inquiries, and lease processing
- Prepare reports, correspondence, and other documentation as needed
- Handle incoming calls, emails, and visitor inquiries professionally
- Support billing, rent collection, and payment processing activities
- Ensure compliance with company policies and regulatory requirements
Skills and Qualifications:
- Proven experience as an administrative assistant or in a similar role
- Excellent organizational and multitasking skills
- Strong communication and interpersonal abilities
- Proficiency in MS Office Suite (Word, Excel, Outlook)
- Ability to handle sensitive information with confidentiality
- Knowledge of property management software is a plus
- High school diploma or equivalent; additional education or training in property management is advantageous
- Ability to work independently and as part of a team
- Positive attitude and strong problem-solving skills
Please include a resume with all inquiries.
Salary Description
$23-$25 per hour, depending on experience