Administrative Assistant

Administrative AssistantnJoin Our Team!nAre you an organized, detail-oriented professional who enjoys keeping an office running smoothly? Do you thrive in a fast-paced environment where no two days are the same? If so, we'd love to hear from you!nWe are currently seeking a Full-Time Administrative Assistant to join our Accounting and Administration team. This position plays an important role in supporting multiple departments by ensuring administrative processes are completed accurately and efficiently while helping the company achieve its operational goals.nnnPerks / Benefits:nnAnnual Salary ranging from $35,000-$38,000nWEEKLY pay!nMedical, Vision, Dental, and Supplemental Accident and IllnessnLife insurance n401(k)nPaid Time Off (PTO)nnPosition SummarynThe Administrative Assistant provides administrative support to all departments under the direction of the Office Manager. This individual will be responsible for maintaining company records, assisting with accounting functions, supporting contract administration, coordinating company assets, and helping ensure company policies and procedures are followed.nPrimary ResponsibilitiesnAs an Administrative Assistant, your responsibilities will include:nnProviding administrative support to multiple departments.nMaintaining accurate administrative records and company documentation.nAssisting with W-9 collection and recordkeeping.nManaging Insurance Liability Certificates.nMaintaining company vehicle records and documentation.nTracking and renewing business licenses.nAssisting with customer contracts, including renewals, amendments, addendums, and new business documentation.nCoordinating company purchasing cards (P-Cards), including ordering, cancellations, and updates.nManaging company fuel cards, employee PIN assignments, and account maintenance.nMaintaining company cell phone records and updating vendor portals to accurately track assigned company assets.nAssisting with company insurance administration, including reporting policy changes, filing claims, and following up on claim status.nAssisting with employee benefit administration by helping maintain accurate benefit premium records.nSupporting the Accounting Department through data entry of accounts payable, customer billing, and bank deposits.nAssisting in preparing and submitting business proposals and responses to bid opportunities.nPromoting a positive, professional workplace that supports company goals and long-term success.nnAdditional ResponsibilitiesnnCross-train to provide backup support for other office personnel when needed.nAssist with special projects and company initiatives.nPerform additional administrative duties as assigned by the Office Manager or management team.nnQualificationsnWe're looking for someone who has:nnHigh School Diploma or GED required.nStrong organizational skills and exceptional attention to detail.nProficiency with Microsoft Office, including Excel, Word, PowerPoint, and Publisher.nExperience operating standard office equipment.nGeneral knowledge of office procedures and administrative practices.nBasic understanding of accounting and human resources functions is preferred but not required.nExcellent communication and interpersonal skills.nAbility to prioritize tasks, follow instructions, and work independently while contributing to a team environment.nnWork EnvironmentnThis position is located in a professional office setting and includes:nnFrequent computer use throughout the workday.nRegular interaction with employees, vendors, and customers.nOpen office environment with occasional interruptions from phones, coworkers, and office equipment.nSitting, typing, and viewing computer screens for extended periods.nnWhy Join Our Team?nWe value employees who are dependable, organized, and committed to excellence. This is an excellent opportunity to become part of a supportive team where your administrative and organizational skills make a meaningful impact on the success of the company.nIf you're looking for a rewarding administrative career with opportunities to contribute across multiple departments, we encourage you to apply today!