Administrative Coordinator, Nursing

SUMMARY Provides overall administrative support to the School Dean/Associate Dean, faculty, staff and students. Works collaboratively with colleagues to achieve goals of the department, school, division and college. DUTIES AND RESPONSIBILITIES Researches, collects, and compiles data for reporting and information purposes Coordinates routine office procedures Assists in developing and submitting year departmental budgets Review/reconciliation of monthly departmental expenses, budget matters and procurement card transactions; Generates monthly budget reports Orders supplies, equipment, and prepares purchase requisitions Assists in the development of improved methods and procedures for unit support staff operations Provide exemplary customer service with a professional and engaging demeanor, in a high-volume environment Positively responds to students’ inquiries in a timely manner Answers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review or refers as appropriate Develops strong working relationships with key departments and employees across the College and community Schedules departmental meetings, prepares meeting materials, takes and disseminates minutes Prepares and maintains confidential correspondence and documents Manages supervisor’s calendar and schedules internal and external meetings Arranges travel plans and itineraries, compile documents for travel-related meetings and monitor travel budget lines Monitors Academic Affairs’ faculty professional improvement travel funds Reviews, and updates faculty academic workload Works with faculty coordinators to coordinate and manage course schedule Facilitates division projects/programs, such as retention efforts, office hours and other projects which address student success Collaborates with other Administrative Coordinators as needed Attends administrative meetings as required Establishes and maintains general office files and records Engages in ongoing professional development to remain abreast of quality service best practices, trends, methods and principles Performs other related duties as assigned