Administrative Office Coordinator

Administrative Office Coordinator | Southeastern Connecticut Southeastern Council on Alcoholism and Drug Dependence, Inc. (SCADD) Southeastern Council on Alcoholism and Drug Dependence, Inc. (SCADD) is an award-winning, nationally and locally recognized leader in substance use disorder and behavioral health treatment in Southeastern Connecticut. We are proud recipients of the Eastern CT Chamber of Commerce 2026 Best Place to Work, a Hartford Courant Top Workplace award, 2023 Non-Profit of the Year and 2023 Executive Director of the Year honors from the Greater Norwich Area Chamber of Commerce, and recognition as a Top Tier organization and a Recovery Friendly Workplace. We are seeking an organized and dependable Administrative Office Coordinator to coordinate the day-to-day administrative operation to ensure efficient office workflow and provides comprehensive administrative support to the administrative office. What We Offer: Competitive pay and comprehensive benefits Multiple Medical Plans to fit your needs and budget Dental & Vision Insurance 403(b) Retirement Plan with 10% employer match at 1 year Vacation and Sick accruals 11 paid Holidays 40 hours of paid Education/Training annually Paid Licensure Reimbursement Meaningful work making a lasting difference in the lives of individuals in recovery What You'll Do: The Administrative Office Coordinator promotes organizational efficiency by maintaining organized systems, coordinating communications and office resources, preparing accurate records and reports, and contributing to a positive, professional work environment. Essential Duties and Responsibilities include but are not limited to the following: Provide administrative support to the CEO and other senior leaders as assigned, including scheduling assistance, meeting preparation, correspondence, document formatting, copying/scanning, packets, and other administrative projects. Prepare communication and reports on behalf of leadership, ensuring accuracy, professionalism, confidentiality and alignment with organizational standards. Serve as the primary administrative contact for the SCADD Administration Office and the Center for Knowledge and Professional Development; greet and direct visitors; answer/reroute general calls; maintain common administrative areas; coordinate incoming/outgoing mail, deliveries, interoffice mail, and couriers; monitor office supplies and place approved orders; coordinate service calls for copiers and other shared office equipment; and communicate building-related needs to the appropriate department. Maintain administrative building conference-room calendars; coordinate room reservations and resolve scheduling conflicts; prepare rooms for meetings and training; coordinate refreshments/materials when needed; and ensure rooms are reset afterward. Coordinate travel arrangements for staff attending conferences, trainings, and other business-related events, including registration, transportation, lodging, itineraries, and related logistics, in accordance with SCADD policies and approved budgets. Serve as a resource for staff regarding administrative processes, forms, directories, meeting logistics, and general questions. Maintain inventory of office and meeting supplies; coordinate approved purchases and POs; receive and distribute orders; maintain basic purchasing documentation; and work with Finance to ensure appropriate paperwork is submitted. Provide administrative/logistical support for SCADD events including but not limited to, training, staff events, and community activities. Responsibilities might include registration lists, name tags, assembling materials, mailings, supply preparation, and day-of administrative support. Maintain organized electronic and physical administrative files; prepare correspondence and documents; assist with data entry; maintain templates/forms; archive records according to SCADD procedures; and handle confidential information appropriately. Submit and track maintenance requests; coordinate with appropriate facilities teams for repairs; communicate planned building work or disruptions; maintain building access/key lists as appropriate; report safety concerns; and ensure common areas, conference rooms, kitchen areas, and supply areas remain organized. Support special projects, data collection, meeting preparation, organizational initiatives, and administrative coverage as assigned. Some early mornings, evenings and weekends may be required. What You'll Need: Associate’s degree with at least two years of related experience. An equivalent combination of education and experience may be considered. Strong organizational, time-management, written communication, verbal communication, and customer-service skills. Ability to manage multiple priorities, maintain accurate records, meet deadlines, and work effectively in a fast-paced environment. Proficient with Microsoft 365 applications, including Teams, Outlook, Word, Excel, and PowerPoint, and the ability to learn applicable agency software. Ability to maintain confidentiality and appropriately handle sensitive information. A valid driver’s license and ability to drive an agency vehicle may be required when travel or assigned duties include transportation, deposits, or support at another location. Why SCADD? Since 1966, SCADD has remained at the forefront of substance use disorder treatment, continuously evolving to meet the needs of individuals, families, and communities across Southeastern Connecticut. We believe in second chances and the power of recovery — and our administrative team plays a vital role in making that mission possible every single day. When you join SCADD, you join a team that shows up with hope, connection, and purpose. If you're ready to bring your organizational skills to work that truly matters, we want to hear from you. Apply today at careers.scadd.org SCADD is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. A pre-employment drug screen, conducted by a qualified lab, is required in accordance with Connecticut law.