Administrative Specialist

Administrative Specialist-Accounting & Office Support Permanent | In-Person | Part-Time | Full-Time $24.00–$26.50 per hour We are looking for a dependable, detail-oriented Administrative Specialist to join our team. This position supports several areas of our organization, with a particular focus on accounting and general office support for our construction and transportation businesses. This is a great opportunity for someone seeking a long-term part-time position, returning to the workforce, or a recent college graduate looking to gain hands-on administrative and accounting experience. Accounting & Administrative Support • Scan, code, and upload Accounts Payable invoices • Gather and organize receipts for company credit card accounts • Assist with Accounts Receivable invoicing • Provide support to the Payroll department • Assist with basic accounting and data entry • Track tax-exempt status for projects and prepare tax exemption forms • Scan, organize, name, and maintain electronic project documents • Maintain supporting documentation for audits, as needed General Office Support • Provide a friendly and professional first impression at our front desk • Answer and direct incoming company calls • Assist with mailings and other administrative projects • Help maintain organized and well-stocked common areas • Provide occasional additional office support and run local business errands, as needed You may be a great fit if you are: • Organized, dependable, and detail-oriented • Comfortable working independently while also being part of a team • Able to prioritize multiple responsibilities in a busy office environment • Comfortable with Microsoft Office, computers, data entry, scanners, printers, and electronic filing • Interested in administrative work with exposure to accounting, bookkeeping, AP/AR, or payroll • Someone who takes pride in accuracy and following through on responsibilities • A valid driver’s license holder • Previous administrative or office experience • Basic bookkeeping or accounting experience • Accounts Payable or Accounts Receivable experience • Payroll experience • Construction or transportation industry experience Why Consider This Position? This is a permanent part-time or full-time opportunity for someone who wants meaningful professional work without necessarily committing to a traditional 40-hour workweek. You’ll have the opportunity to gain experience across several areas of business administration while becoming an important part of a busy, team-oriented office. Pay: $24.00–$26.50 per hour Work Location: In-Person, West Mifflin 15236 Our EOE company participates in E-Verify. Employment is subject to applicable background screening and random drug testing.