Administrative Support Specialist at Metro Elevator DFW, Inc.

Job Title: Administrative Support Specialist at Metro Elevator DFW, Inc. Location: Carrollton, TX; Candidate must be located in the Carrollton area Job Summary: The Administrative Support Specialist supports day-to-day administrative, accounting, and operational activities, with a strong focus on supporting our Sales Division and Business Manager. We're looking for an organized, detail-oriented, and dependable individual with a strong commitment to accuracy, follow-through, and customer service. This role provides hands-on support with internal sales processes, billing and collections, accounting-related tasks, and general administrative functions. The Administrative Support Specialist will work closely with the Sales team, Business Manager, and other internal departments to help ensure processes are completed accurately, timely, and efficiently. This is an entry-level position ideal for a recent accounting or business graduate or an early-career professional who is eager to learn, highly trainable, and motivated to develop their skills and grow within a growing organization. Employment Status/Expectations: Full Time Job Responsibilities (including, but not limited to): Accounting & Financial Support Provide administrative and financial support to the Business Manager, including billing, collections, reporting, documentation, and follow-up activities. Process and review vendor invoices for accuracy, proper coding, approvals, and timely payment in accordance with company policies and procedures. Support collection efforts by following up on outstanding customer balances and maintaining accurate records of collection activity. Maintain organized and accurate financial records and supporting documentation. Ensure transactions and documentation are complete and audit-ready. Sales & Business Support Provide day-to-day administrative support to the Sales Division. Support internal sales processes, including maintaining customer and sales-related information, preparing documentation, and coordinating follow-up items. Help ensure sales-related information is accurately entered, maintained, and communicated across internal teams. Prepare routine reports, spreadsheets, and other information requested by the Business Manager or leadership. Administrative & Operational Support Provide general administrative and operational support to the accounting and business functions. Assist with vendor setup, documentation, and coordination. Provide administrative accounting support during staff absences or periods of increased workload. Support leadership and operations teams with financial and administrative information as needed. Communicate professionally and effectively with customers, vendors, and internal team members. Take on additional administrative and operational responsibilities as needed to support the organization. Qualifications Bachelor's degree in Accounting, Business, Finance, or a related field preferred. 0–4 years of experience in accounting, bookkeeping, business administration, or related operations; recent graduates are encouraged to apply. Experience or coursework exposure to A/P, A/R, reconciliations, billing, collections, and journal entries. Strong attention to detail and commitment to accuracy. Highly organized with the ability to prioritize multiple tasks and meet deadlines. Strong communication and follow-up skills. Proficiency in Microsoft Excel and comfortable working in spreadsheets on a daily basis. Ability to learn new software, systems, and internal processes quickly. Dependable, professional, and willing to take initiative. Ability to work effectively both independently and as part of a team. Compensation and Benefits: Salary commensurate with qualifications Health, dental and vision insurance Paid time off 401k plan with employer matching contribution Equal Opportunity Employer: Metro Elevator is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us at jodihart@metro-elevator.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis. Metro Elevator is proud to be an Equal Opportunity Employer. As such, we provide equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, pregnancy, genetics, or any other legally-protected status. Company Background: Founded in 1987, Metro Elevator has been exclusively dedicated to maintaining, repairing, modernizing and installing elevator systems for over 35 years. As a veteran-owned business and member of the National Veteran Business Development Council (NVBDC), Metro Elevator maintains commercial and residential facilities in over 40 states nationwide serving every major industry, including automotive, hospitality, healthcare, finance, government, education, energy and tech. Metro Elevator DFW, Inc., a local beacon of our broader operations, stands as an independent and locally owned division with a laser-focused dedication. Here, we uphold the Metro Elevator legacy of excellence and tailored service, ensuring that our clients' facilities are not just operational but optimally so.