ASC Systems Specialist

About the company

Springfield Clinic

Hospital & health care · 1,001 to 5,000 employees

What you'll do

• Product evaluation and attempt for standardization.
• Develop and maintain relationships with company representatives including negotiation of purchases of Instrumentation, supplies, implants, or equipment for capital budget.
• Gather multiple quotes from various vendors when possible.
• Continuously review the surgery schedule to ensure availability of equipment, supplies and implants.Guide and assist vendor representatives while on site, ensuring compliance with properly signing in.
• Ensure equipment and implants are available for scheduled procedures (ex: ortho, plastics, and ENT) and notify scheduling.
• Ensure completion of required logs and files i.e., Surglogs, OneSource, OR implant logbook and Systems Specialist folder.
• Notify OR coordinators and resource leaders when equipment arrives in house and their location.
• Place work order/send email to GE Biomed for safety check for any equipment entering the Ambulatory Surgery Center.
• Maintain equipment in “equipment log” and PM equipment Teams files.
• Remove Non-repairable equipment from Surgery Information System, GE Biomed PM list and Finance asset list.
• Continuous communication and updates with the ASC managers, coordinators, resource leads, and staff regarding broken or repaired equipment, implants, and or instrumentation.
• Provide all purchasing options including the ability to lease or rent, warranties, and service contracts.
• Arrange for vendor representation for clinicians during initial use and or as needed.
• Notify vendor representatives for case coverage of needed equipment, supplies and implants.
• Document vendor representation within the schedule, date of completion and the initials of employee completing task.
• Notify the scheduling department of any conflicts with the equipment, supplies and implants for scheduled cases.
• Arrange for the delivery of implantable IOL’s, ortho prosthesis and plastics consignment sets.
• Notify OR coordinators and resource leaders when equipment and or implant sets are in house and their location.
• Request repairs, loaner equipment, instruments and complete work or repair requisitions as needed. Ensure equipment and instruments are available for scheduled procedures.
• Complete work requisitions to arrange for any equipment assembly.
• Retrieve broken equipment, notify GE Biomed if needed, prepare item to return to vendor for repair.
• Provide SPD with loaner sheets as necessary.
• Conduct product and equipment trials.Ensure all trials are approved by ASC leadership and the performing surgeon. Notification of when the trial will begin will be communicated to the applicable team members.
• Oversee the trials and present final recommendations to ASC leadership.
• Follow up on all projects, orders, issues, requests and provide Estimated time of resolution when applicable.
• Assist in coordinating in-services for equipment/implants/instruments.
• Include fellow Systems Specialists in all communication to assist with coverage.
• Assist with gathering pricing on equipment, instrumentation, implants, and supply information for cost analysis.
• Act as a resource and assist with troubleshooting equipment issues and implants.
• Develop, review, and revise policy & procedures for equipment management.
• Assure recordkeeping of processes are maintained.
• Provide excellent customer service and adhere to SC Way customer service philosophy.
• Perform other job duties as assigned.
• Comply with the Springfield Clinic incident reporting policy and procedures.
• Adhere to all OSHA and Springfield Clinic training & accomplishments as required per policy.
• Adhere to Springfield Clinic's Code of Conduct and Ethics Standards.
• High School graduate or GED required.
• Possess business skills and financial management, materials management, and purchasing experience.
• Operating room clinical experience preferred.
• Certification in Surgical Instrument Processing preferred.
• CPR certification per American Heart Association guidelines required within 30 days of hire.
• Skilled communicator and good negotiator.
• Working knowledge of medical supplies, equipment, implants, and instrumentation.
• Possess strong computer skills, especially Microsoft Access and Excel.
• Must possess manual dexterity to use keyboard and handle equipment and appliances.
• Must possess good physical health.
• Must maintain professional behavior.
• Must have the ability to control emotions and maintain composure under stress, using tact and good judgment.
• Must be capable of pushing, pulling, stooping, bending, and lifting.
• Must be able to stand and/or sit for long periods of time.
• Must be able to adjust to various personalities and situations.
• Must appear well groomed.
• Conditions include potential exposure to blood and body fluids, tissue, and contagious diseases and/or potentially hazardous materials.
• Use of telephone required.
• Occasional heavy lifting required.

What you need

• High School graduate or GED
• Business skills and financial management, materials management, and purchasing experience
• CPR certification per American Heart Association guidelines within 30 days of hire
• Possess strong computer skills, especially Microsoft Access and Excel
• Must be capable of pushing, pulling, stooping, bending, and lifting
• Must be able to stand and/or sit for long periods of time
• Operating room clinical experience (preferred)
• Certification in Surgical Instrument Processing (preferred)

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