Benefits Administrator

BENEFITS ADMINISTRATOR Valley Hope has an exciting opportunity for a Benefits Administrator to join our dedicated and passionate Human Resource team! Valley Hope restores lives affected by addiction and supports lifelong recovery. At Valley Hope, our mission comes to life through our core values of C haracter, C ompassion, and C ommitment. Are you ready to join an organization where you can make an extraordinary impact, conquering addiction one patient and family at a time? If so, Valley Hope welcomes you! With a near 60-year legacy of helping patients and families, Valley Hope is nationally known as a trusted provider of addiction treatment and recovery support. Our work is mission-driven, supported by a strong culture of teamwork and a compassionate environment that is the foundation of the Valley Hope organization. EDUCATION & EXPERIENCE Required : Associate’s degree or equivalent combination of education and related work experience. Two (2) plus years work experience within Human Resource in a multi-site, multi-state environment. One (1) plus year work experience of benefits administration. Work experience with HR Management Systems. Preferred : Five (5) plus years progressive work experience in Human Resources with a focus on benefits administration. Bachelor’s degree with a preference in Business or Human Resources. Work experience within UltiPro HR Management System. BENEFITS: Medical coverage — Valley Hope pays up to 85% of premiums Dental & vision plans at competitive rates Up to 27 days of PTO (based on position and tenure) 8 paid holidays (including a personal day) Paid parental leave 401(k) with employer match Tuition assistance to grow your career Student loan repayment support Public Student Loan Forgiveness (PSLF) eligible employer HSA & FSA options to manage healthcare costs Employee Assistance Program (EAP) for added support And more perks designed with you in mind! JOB SUMMARY: Oversees and administers the day-to-day operations for all health and welfare benefits programs including medical/dental/vision; health savings accounts (HSAs), flexible spending accounts (FSAs), long-term disability, life and accidental death & dismemberment, supplemental insurances, and 401(k). Notifies employees of benefits eligibility/enrollment timeline and processes employee benefits enrollment in HR system in a timely manner. Serves as primary point of contact for employees on benefits-related matters ensuring a high level of support is provided when engaging with employees and third-party providers. Manages annual open enrollment process within HR system including set up, enrollment material review, employee communication, participation in open enrollment meetings, enrollment reports and vendor notification of annual enrollments. Maintains benefit materials including summary plan descriptions, certificates of coverage, enrollment guides; ensures all benefit materials are kept up-to-date within HR shared files as well as within HR system for access by employees. Manages and presents the benefits and UltiPro overview during New Hire HR Orientation; provides support as needed for general UltiPro training for employees and supervisors. Reviews and reconciles insurance invoices; provides preliminary approval of invoice to Compensation & Benefits Manager for final approval; coordinates with Finance and Accounting as needed for payment processing and questions. Interacts with insurance vendors on behalf of employees' coverages/issues, bill processing, and invoice reconciliation. Manages leave administration (including FMLA leaves) including coordinating efforts with employees and supervisors on employees' return to work. Updates HR system with all leave related information/dates in a timely manner. Provides necessary benefits-payroll related information within defined timelines to Payroll Administrator for payroll processing. Oversees PTO benefit across the organization ensuring award levels are assigned appropriately per job levels; conducts audits as needed and work with Payroll Administrator for reconciliations at the employee level. Oversees COBRA administration and partners with third-party providers to ensure timely reporting of eligibility employees and employee notifications are provided. Manages PPACA processes and tasks including year-end reporting, data management within HR system, and generating 1095 forms; ensures compliance to ACA and IRS requirements. Oversees ongoing HR system interfaces with benefits provides; ensures these are operating properly and works with vendors on issues and/or setting up new benefit interfaces. Partners with Compensation & Benefits Manager to monitor and comply with annual health and welfare compliance timelines including preparing and distributing notifications to employees. Works with Compensation & Benefits Manager and third-party providers to ensure accurate, timely filing of annual 5500s, and completion of other HR/benefits related audits. Assists Compensation & Benefits Manager with annual health and welfare benefit renewals including interacting with third-party providers. Creates and manages benefit related reports within HR system. Serves as back-up to HR Specialist as needed including processing of terminations of employees in HR system, workers' compensation management, OSHA, and employment verifications. Cross-trains on HR system for processing of employee information, password resets, setting up users for system access, terminations, etc. Provides back-up support across HR as needed in these areas. Maintains working knowledge and stay current on both adopted and pending legislation and regulations affecting employee benefit programs, including ERISA, COBRA, FMLA, ADA, SECTION 125, ACA, Medicare, and Social Security and DOL requirements. Provides back-up support as needed to HR Specialist. Provides general administrative support across the HR department as needed. Identities areas of process improvement; assists with implementing improvements in across HR system, benefits and payroll areas. Maintains confidentiality of employee data; maintains a working knowledge of and adheres to Valley Hope's HR policies and procedures. WORK ENVIRONMENT: Office setting with traditional hours; able to work overtime to the extent necessary. Sitting for extended periods of time of up to 4 hours. Able to push, pull, pull up, bend at the knees and waist, twist body at the waist, raise and hold arms overhead, turn head-neck-shoulders as needed, grasp other items with hands, for either extended periods of time or many times throughout the workday.