Bilingual Payroll Specialist

JOB PURPOSE / POSITION OVERVIEW The Bilingual Payroll Specialist is responsible for ensuring company employees are paid correctly and on time for our weekly payroll run. Additional duties include maintaining records, processing employee deductions, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management. While the day-to-day can vary, the payroll system is cyclical and highly structured in daily, weekly, and monthly tasks. If you are process oriented, have a high attention to detail, comfortable with being autonomous, and enjoy seeing a process through from start to finish, then this is the right position for you. DUTIES / RESPONSIBILITIES Update Payroll Log, clarifying ask questions. Familiarize yourself and keep current with the taxation of salaries, benefits, and other factors. Troubleshoot or audit discrepancies, providing clear analysis for findings or recommendations. Maintain and document all payroll records. Answer employee questions via email, phone, or in person. Process, respond to, and track all garnishments to ensure requirements are met on time. Conduct semi-annual audits of all payroll records. Assist with quarterly and annual tax filings. Reconcile general ledger with regards to payroll transactions. Detect and process issues related to uncollected payroll. Respond to employee inquiries regarding payroll issues or concerns. Build relationships with company supervisors. Maintain confidentiality, strong work ethic, and follow policies and procedures. Assist in the development, review, and update of SOPs and training materials. 10% travel as needed to local construction sites. Perform other duties, administrative tasks, or special projects as assigned. MINIMUM EXPERIENCE REQUIRED (KSA’s, Education, YOE) Bilingual English/Spanish speaking High School Diploma plus two years payroll experience or equivalent. Working knowledge of basic accounting principles and payroll practices. Experience with payroll processing. Excellent mathematical skills. Excellent time management skills with a proven ability to meet deadlines. Proficiency in Microsoft Office Suite (Strong Excel, VLOOKUP, Metrics/Reporting a plus). Willing and quick to learn and adopt web-based technologies. PREFERRED EXPERIENCE Experience with certified payroll. PHYSICAL DEMANDS / WORKING CONDITIONS Office working environment with occasional travel to job sites. Lift and move up to 15 pounds. Ability to wear required PPE on job sites and freely access all points of a construction site with wide-ranging climate and environment. Maintain frequent communication with manager, job team, and business partners.