Bulk Wine Coordinator

Job Description About the job The Role This position will report to: Planning and Logistics Manager Travel Requirements: Based on Business needs 7-10% FLSA Status: Non-Exempt Shift:1 Employment Category: Full-Time Regular Pay Range: $22.92/HR To $31.35HR Onsite Position Bronco Wine Company founded in 1973, our family-owned company strives to continue and improve upon being vertically integrated, from the vineyard to the table, focusing on crafting quality wines for every table. Our family’s resilience and sustained growth will continue to be fostered through stewardship of family, valued employees, respected partners, and future generations. JOB STATEMENT: The Bulk Wine Specialist is responsible for processing cellar work orders and maintaining accurate tracking of all bulk wine inventories across all locations. This position supports regulatory compliance requirements for winery operations by ensuring accurate documentation, reconciliation, and reporting. ESSENTIAL DUTIES: Process all cellar work orders daily for all facilities. Manage and maintain inventory records for bulk wine, barrels, and food-grade ingredients. Document, reconcile, and verify bulk wine book inventory against physical inventory. Enter and approve bulk wine shipping and receiving records in the database as needed. Verify, enter, and track all purchased bulk wine. Document, reconcile, and enter bottling and case goods inventory. Ensure all wine meets applicable state and federal regulatory specifications. Provide backup support to the scale house for receiving and shipping bulk wine. Assist with month-end closing activities. Support Crush data entry and reporting. Complete daily, weekly, and monthly reconciliations of various compliance and inventory reports. Respond to internal and external inquiries related to compliance issues. Follow guidelines and procedures to support ISO certification requirements. Conduct periodic audits of Winemakers Database documentation and records. Perform general administrative tasks, special projects, and additional duties as assigned. Create and update SOPs, forms, and reference materials. Facilitate training for new employees. Maintain filing systems and general housekeeping in a timely manner. Perform other duties and responsibilities as assigned, consistent with the position’s purpose and operational needs. JOB REQUIREMENTS: Education/Experience: Must have previous office experience Intermediate experience with Microsoft Office including Excel, Word, and Outlook Knowledge of the wine industry is helpful but not required Knowledge of: 10 key/ Reconciliation process Problem solving and critical thinking Excellent verbal & written communication skills Ability to: Represent the company in a professional manner Work under pressure and meet deadlines Manage one’s own time, prioritize responsibilities, keen sense of urgency when necessary Work well in a team environment Proactively communicate regarding prioritization of workload, ask questions when assignments aren’t clear or missing information and/ or when unable to meet requested deadline(s) Pay attention to detail, organization, and professionalism Proactive, takes initiative, uses available resources to problem solve Work independently and multi-task Maintain accurate and thorough records Work 6-7 days a week during crush season (July-October) Work overtime, weekends, and/or to cover additional shifts as needed PHYSICAL REQUIREMENTS: Lift up to 25 lbs. Frequent forward reach Frequent sitting WORK ENVIRONMENT: Frequently working with others Indoor climate PERSONAL PROTECTIVE EQUIPMENT REQUIRED: Side shield safety glasses, safety vest, head/ear protection and proper footwear when in production facility WHAT WE OFFER: At Bronco Wine Company, we understand that our success is driven by our talented, committed workforce. We value the contributions each employee makes to our achievements, and our aim is to offer a comprehensive benefits program that is competitive, helping us attract and retain top talent. Our Benefits are crafted to support the needs of our employees and their families, ensuring the package is simple to understand, easy to access, and affordable for all. Medical Dental Vision Life and AD&D Voluntary life and AD&D Group Short-Term Disability Group Long-Term Disability Voluntary Critical Illness Voluntary Accident & Injury Flexible Spending Accounts Employee Assistance Program 401K Paid time off EEO STATEMENT: Bronco Wine Company is dedicated to fostering a diverse and inclusive workplace and takes pride in being an equal opportunity employer. All qualified candidates will be considered for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, genetic information, or any other characteristic safeguarded by law. We are committed to cultivating an environment where every individual feels valued, respected, and empowered to reach their full potential. Reasonable Accommodations: We will provide reasonable accommodations to assist individuals with disabilities in performing essential job functions. If you wish to apply for a position at Bronco Wine Company and require special assistance during the application process, or if you believe you do not meet the necessary qualifications for a posted position due to a protected disability and would like to discuss potential accommodations, please reach out to our Human Resources at HR@broncowine.com for further assistance or guidance. Recruitment Agencies: Bronco Wine Company does not accept unsolicited agency resumes. Bronco Wine Company is not responsible for any fees related to unsolicited resumes.