CERTIFIED MEDICAL ASSISTANT - SCHEDULER | OBGYN HEALTH CENTER

About the Role: The Certified Medical Assistant - Surgery Scheduler is a dual role that plays a critical role in supporting healthcare providers by delivering high-quality clinical and administrative assistance within a medical setting. This position ensures efficient patient flow by performing vital signs assessments, preparing patients for examinations, and assisting with procedures such as phlebotomy and blood draws, and this position serves as the primary liaison between patients, surgeons, and medical staff to coordinate surgery dates, times, and necessary pre-operative preparations. The dual role requires a thorough understanding of medical terminology and general medical practices to accurately document patient information and communicate effectively with healthcare teams, and by effectively managing appointment calendars and communicating clearly with all stakeholders, the Surgery Scheduler helps optimize operating room utilization and enhances patient care experiences. The Certified Medical Assistant - Surgery Scheduler also manages patient records and scheduling, contributing to a seamless healthcare experience. Ultimately, this position is essential in promoting patient care excellence and supporting nurse practitioners and physicians in delivering comprehensive medical services and contributes significantly to the operational success of the surgical department and the overall quality of patient services. Minimum Qualifications: Certification as a Medical Administrative Assistant (CMAA) or equivalent from an accredited program. Proven experience in clinical and administrative medical assisting roles. Proficiency in taking vital signs and performing phlebotomy. Strong knowledge of medical terminology and general medical procedures. Ability to work effectively with nurse practitioners and other healthcare professionals. Additional certifications such as CPR or Basic Life Support (BLS). Preferred Qualifications: Experience working in a fast-paced medical office or clinic environment. Familiarity with electronic health record (EHR) systems and medical billing software. Experience specifically in surgery scheduling or working within a surgical department. Familiarity with insurance verification processes and prior authorization procedures. Strong organizational and multitasking skills. Excellent communication skills for patient interaction and team collaboration. Responsibilities: Obtain and record patients' vital signs and medical histories accurately. Perform phlebotomy and draw blood samples following proper protocols and safety standards. Assist nurse practitioners and physicians during patient examinations and minor procedures. Prepare examination rooms and ensure all medical instruments and supplies are sterilized and ready for use. Coordinate and schedule surgical procedures by communicating with patients, surgeons, anesthesiologists, and nursing staff to confirm availability and requirements. Verify patient insurance information and obtain necessary authorizations prior to surgery to prevent delays or cancellations. Provide patients with pre-operative instructions and answer any questions related to surgery scheduling and preparation. Educate patients on treatment procedures, medications, and follow-up care as directed by healthcare providers. Skills: The required skills such as certified medical assisting and surgery scheduling. Vital signs measurement, and phlebotomy are utilized daily to provide direct patient care and support clinical procedures, including surgery scheduling to efficiently manage complex calendars and communicate clearly with patients and medical staff, ensuring all parties are well-informed and prepared. Knowledge of medical terminology enables accurate documentation and effective communication with healthcare providers and patients. Skills in patient care and general medical practices ensure that patients receive compassionate and competent assistance throughout their visit. Proficiency with EHR systems and scheduling software is essential for maintaining accurate and up-to-date surgery schedules, which directly impacts patient care and operational flow. Strong organizational skills help prioritize tasks and resolve scheduling conflicts promptly, while excellent communication skills facilitate clear instructions and empathetic patient interactions. Administrative skills, including medical secretary duties, are essential for managing patient records, scheduling, and billing, which contribute to the smooth operation of the healthcare facility. Preferred skills like familiarity with EHR systems and additional certifications enhance efficiency and patient safety, allowing the Certified Medical Assistant - Surgery Scheduler to deliver comprehensive support in a dynamic medical environment.