Construction Coordinator

Construction Coordinator Reports To: Construction Manager (CM) Project Types: Mobile Home Replacement, Residential Reconstruction, and Rehabilitation Program : Residential Disaster Recovery / Housing Assistance Position Summary The Construction Coordinator provides administrative, operational, and project coordination support to Construction overseeing mobile home replacement, residential reconstruction, and rehabilitation projects. This position is responsible for assisting with construction readiness, scheduling, subcontractor coordination, inspections, utility connections, applicant communications, and project documentation. The Construction Coordinator works closely with Construction Managers, subcontractors, applicants, utility providers, local jurisdictions, and program representatives to facilitate timely project execution while maintaining compliance with program requirements. The ideal candidate is highly organized, detail oriented, proactive, and capable of managing multiple projects simultaneously in a fast paced construction environment. Key Responsibilities Construction Readiness & Pipeline Management Perform quality control (QC) reviews of the construction pipeline to verify project readiness prior construction starts. Assist Construction Managers with identifying outstanding requirements, documentation, and action items that may impact construction readiness. Assist with creating and coordinating 811 utility locate tickets before construction activities begin. Monitor outstanding preconstruction requirements and follow up with responsible parties to minimize delays. Construction Scheduling & Coordination Assist Construction Managers with developing, maintaining, and updating construction schedules for assigned projects. Coordinate scheduling for construction related activities, including septic systems, wells, archaeological monitoring, and other site-specific requirements. Communicate schedule updates and coordinate with subcontractors, applicants, and other stakeholders as directed by the Construction Manager. Track upcoming construction milestones and follow up on outstanding activities to support project progress. Subcontractor Coordination & Cost Management Assist Construction Managers with requesting and obtaining subcontractor quotes for construction related activities. Support the subcontractor onboarding process by coordinating required documentation and following up on outstanding requirements. Maintain organized records of subcontractor quotes, approvals, and related project documentation. Applicant Communication & Project Updates Assist Construction Managers with applicant communications throughout the construction process. Provide applicants with project status updates at least once per week, or more frequently when necessary. Coordinate applicant availability for program inspections, utility related activities, and other construction requirements. Document applicant interactions, concerns, and relevant communications in the appropriate project management systems. Escalate applicant concerns or issues requiring management intervention to the Construction Manager. Project Documentation & Reporting Ensure project records accurately reflect construction progress, scheduling changes, outstanding requirements, and completed activities. Maintain timely and accurate documentation to support program reporting, compliance, and project tracking. Follow up on missing information and outstanding documentation required for project progression. Inspections & Regulatory Coordination Assist Construction Managers with requesting and scheduling inspections with Authorities Having Jurisdiction (AHJs) and municipal agencies. Coordinate required program inspections with applicable representatives and inspection teams. Track inspection requests, scheduled dates, results, and outstanding corrective actions. Follow up on inspection related requirements to help prevent construction delays. Utility Coordination Coordinate electrical pole drops and related utility activities as required for assigned projects. Assist with coordinating electrical service reconnections with utility companies, AHJs, and applicants. Track utility related requirements and follow up with responsible parties to facilitate timely service connections. Communicate utility scheduling updates and potential delays to the Construction Manager. Change Orders & Project Delays Assist Construction Managers with preparing and documenting change order requests for additional work outside the original approved scope. Gather supporting information, subcontractor quotes, photographs, and documentation required for change order submissions. Assist with documenting project delays, including the causes, impacts, and supporting information necessary for time extension requests. Track outstanding change orders and extension requests and follow up on their status as directed by the Construction Manager. Flood Insurance & Program Compliance Assist Construction Managers with coordinating flood insurance requirements for properties located within designated flood zones, as required by the program for PFI. Follow up with applicants and relevant stakeholders regarding required flood insurance documentation. Maintain records of insurance related requirements and documentation in applicable project management systems. Support compliance with program procedures, documentation standards, and applicable construction requirements. Minimum Qualifications High school diploma or equivalent required; associate degree or coursework in construction management, business administration, or a related field preferred. Minimum of 1-3 years of experience in construction administration, project coordination, scheduling, or a related role preferred. Familiarity with residential construction, manufactured housing, reconstruction, or rehabilitation projects preferred. Experience coordinating subcontractors, inspections, permits, and utility services is highly desirable. Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word. Ability to learn and navigate project management systems. Strong written and verbal communication skills. Excellent organizational skills, attention to detail, and ability to manage competing priorities. Ability to work independently while maintaining effective communication with Construction Managers and project stakeholders. Preferred Qualifications Experience supporting federally or state-funded disaster recovery or housing rehabilitation programs. Familiarity with construction permitting, AHJ inspections, utility coordination, and 811 locate procedures. Experience maintaining construction schedules, subcontractor documentation, and project tracking systems. Knowledge of change order documentation, construction delays, and project compliance requirements. Experience communicating with homeowners, applicants, subcontractors, and government agencies. Employment with Timberline Construction Group is contingent upon passing a pre-employment drug test and a background check, which may include criminal history and employment verification. By submitting your application, you consent to agreeing to partake in a pre-employment drug test and a background check. Refusal to consent to testing may result in withdrawal of the offer. All candidates will be required to undergo a pre-employment drug test as a condition of employment.