Division Operations Coordinator

Division Operations Coordinator Job Location US-OH-Columbus ID 2026-2982 Category Other Position Type Regular Full-Time Classification Non-Exempt Community N/A Overview Drees Homes is a family-owned home builder with a passion for making custom homes easy. For over 95 years, we've cared for our employees and customers—earning recognition as the 19th largest privately owned builder in the country and building a culture of long-tenured employees. We are proud to be a four-time U.S. Best Managed Company (2022–2025), a distinction sponsored by Deloitte Private and The Wall Street Journal, and to be Great Place to Work® certified for the past four years. Enrich your career at a company that values integrity, excellence, opportunity, stability, and success. Headquartered in Fort Mitchell, Kentucky, Drees operates in twelve metropolitan areas: Greater Cincinnati (including Northern Kentucky), Cleveland, and Columbus, Ohio; Austin, Dallas, Houston, and San Antonio, Texas; Indianapolis, Indiana; Jacksonville, Florida; Nashville, Tennessee; Raleigh, North Carolina; and Washington, D.C. Responsibilities/Qualifications Drees Homes is currently looking for a Division Operations Coordinator. As a Drees Division Operations Coordinator, you will be responsible for coordinating residential construction operations from contract execution through closing while serving as a primary liaison between Sales, Construction, Finance, Architecture, Customers, Lenders, Title Companies, Municipalities, and Trade Partners. Duties and Responsibilities: Coordinate operational workflow across sales, permitting, construction administration, and closing functions Coordinate and oversee the contract-to-start process for all homes Ensure addresses and lot-specific information are entered accurately into JDE and Lot Factor Administration Compile and submit SLC paperwork for architectural review and review documentation to and from Architecture for accuracy Process Plan Review and Pre-Construction reviews Manage permitting activities, municipal approvals, and plan review processes Apply for building, water, sewer, MEC, and zoning permits and prepare checks as needed Request plot plans from engineers and maintain accurate start schedules and calendars Prepare Builder Start Packages and create home templates in DreesBuild Process contracts, addendums, change orders, loan approvals, deposits, and other customer documentation Maintain accurate records within JD Edwards and other business systems Enter and maintain market home listings in applicable MLS databases Submit New Community and Neighborhood Request Forms and Lot Release Forms as requested Upload and maintain community, home, and customer documents within DreesNet (SharePoint) Process invoices, Field Purchase Orders (FPOs), Zero Vouchers, and Integrity Reports Process utility bills for homes under construction and model homes Coordinate utility cancel/stop service requests for closed homes Support cost tracking, estimate management, bids, and subcontractor administration Coordinate builder risk and construction documentation requirements Coordinate all activities required for successful home closings Schedule home inspection walkthroughs and closings and prepare final bills and closing paperwork Coordinate with title companies, lenders, HOA management companies, and other partners throughout the closing process Distribute keys, process HOA payments, collect closing escrows, and complete other closing-related activities Process final documentation and close jobs within company systems Prepare operational reports, forecasts, and performance metrics Assist the Operations Manager with reporting, process improvement initiatives, special projects, and training Perform additional duties as assigned Knowledge and Skills: Highly organized with strong attention to detail Ability to coordinate multiple projects, deadlines, and priorities simultaneously Strong administrative and organizational skills Ability to work independently in a fast-paced environment Excellent verbal and written communication skills Strong customer service mindset with the ability to communicate effectively with internal and external customers Ability to establish and maintain effective working relationships with Sales, Construction, Finance, Architecture, customers, lenders, title companies, municipalities, and trade partners Strong problem-solving and follow-through skills Ability to review documents for accuracy and identify discrepancies Proficient computer skills with experience using Microsoft Office Ability to learn and effectively utilize internal business systems and technology Experience with JD Edwards, SharePoint, MLS databases, or construction management software preferred Requirements: Previous experience in residential construction, homebuilding, operations, administration, or a related field preferred Experience coordinating multiple projects or processes simultaneously Strong organizational skills and attention to detail Excellent written and verbal communication skills Ability to manage confidential and time-sensitive information Ability to work effectively with multiple departments and external partners High School Diploma required Bachelor's degree in Business Administration, Construction Management, or a related field preferred Premier Benefits to Support YOU: We offer a comprehensive benefits package, including: Medical, dental and vision Life, AD&D, and critical illness insurance Wellness rewards 401(k) savings plan Profit Sharing Paid time off increasing with tenure Tuition reimbursement Long and short disability and Parental leave Employee discount program on the purchase of a Drees Home Employee Assistance Program and much more! The schedule of this position will be Monday – Friday 8 AM to 5 PM, plus additional hours as necessary. Summary Equal Opportunity Employer / Drug Free Workplace To learn more about Drees Homes visit our website www.dreeshomes.com Options Apply for this job online Apply Share Refer this job to a friend Refer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Socialize this job opportunity to a friend, colleague, or family member: Application FAQs Software Powered by ICIMS www.icims.com