ERSEA Specialist - Lucas County Family and Children First Council

Under the direction of the Early Intervention and Early Head Start Program Manager, provide accurate and timely entry of application and eligibility information into the Early Head Start (EHS) management information system for program enrollment, quality assurance, and monitoring. Secondary responsibilities include entering in kind data for financial and program reports and assisting with overall program quality assurance and reporting. Minimum Qualifications: Required Associates degree; Bachelor degree preferred One to three years of experience providing assistance with completion of applications for services One to three years of experience with Microsoft applications and using internet-based data systems ADDITIONAL REQUIREMENTS: Initial and periodic Motor Vehicle Records checks, maintain a valid driver’s license, and maintain a safe driving record. Must have insured, dependable transportation to and from work. Must submit to state and federal criminal checks prior to employment. Ability to be reached by cellular phone during business hours. ESSENTIAL JOB FUNCTIONS 1. Assist with implementation, compliance and monitoring of Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) of children according to Head Start Program Performance Standards (HSPPS). 2. Help ensure the accurate and timely processing of applications. 3. Maintain knowledge of the EHS program's selection criteria system for eligibility. 4. Ensure correct documentation is used to determine eligibility. Monitor all information prior to a child being enrolled. 5. Follow the most current HSPPS to ensure all requirements are met regarding serving children with disabilities and families who exceed the federal poverty level. 6. Maintain knowledge of childcare subsidy, TANF, SSI, Foster Care, and McKinney Vento (homeless) eligibility requirements. 7. Help maintain an accurate prioritized waitlist of eligible children available to enter the program. 8. Ensure all eligibility documentation and attendance data are completed timely and accurately. 2 EHS ERSEA Specialist klh ak 4.21.25 9. Review attendance (center-based), and participation (home-based) data for accuracy and completeness to assist in monitoring and reporting. 10. Participate in training on eligibility and topics related to ERSEA regulations, policies, and procedures. 11. Work in partnership with the Parent, Family and Community Engagement (PFCE) Coordinator and Grantee to ensure follow up with staff on any ERSEA related concerns identified through monitoring. Data Entry & Data Quality 1. Collect and verify information with appropriate LCFC and partner staff 2. Compile information for monthly, quarterly, and annual program reports 3. Collect, review, and assist with monitoring required personnel documents and data for accuracy and completeness to assist in monitoring and reporting. 4. Collect, track, and assist with monitoring professional development hours and educational requirements for LCFC EHS staff and partners. 5. Maintain and update classroom rosters and staff information within Teaching Strategies Gold’s online system 6. Assist with monitoring data quality of health, family services, education, and disabilities information to ensure accurate reporting and monitoring. 7. Help maintain an up-to-date, accurate, efficient, confidential record-keeping system. 8. Maintain accurate and up-to-date knowledge of program goals set by the Office of Head Start and grantee(s), monitoring tools and indicators, and program components and eligibility requirements. 9. Identify and communicate with supervisor regarding variances in program performance.