Event Billing Administrator

Position: Event Billing AdministratorLocation: 942 Pacific AveSchedule: Monday to Friday; Must be available between 7am and 6pm (8 hour shifts)Pay: $25/hour - $27/hourThe Event Billing Administrator works with the Administrative Manager to ensure accurate billing and accounts receivable. The Event & Billing Administrator is responsible for maintaining accounts and preparing information to be presented to corporate accounting The Event & Billing Administrator works closely with fellow team members and Operations Managers to ensure that accounts are accurate and quality standards are met.Key ResponsibilitiesRespond to customer event inquiries ensuring customers receive timely resolution and accurate informationCollaborate closely with Operations Managers to plan, coordinate, and execute successful events.Conduct post‑event reviews to evaluate performance, gather feedback, and ensure high levels of customer satisfaction.Reconcile customer accounts and issue invoices to customersEnsure that receivables are collected promptly and entered into PARIS Conduct periodic reconciliation of accounts to ensure accuracy; request balance adjustments and credit refunds as neededAudit between the invoiced list and access list of parker usage for accuracyPrepare information for managers as scheduled or requestedMaintain accounting filing systemReview and issue landlord statement and reportsProvide general office support Communicate professionally at all times with guests, client, and teammates. Develop sound critical and decision-making skills necessary to thrive in a fast-paced environment with back-to-back calls while maintaining poise, accuracy, and speed Acting as a fast-moving, courteous company brand ambassador while processing transactions, interfacing with guests, communicating company policies, and enforcing regulationsFoster customer success, happiness, and satisfaction by building customer rapport, addressing customer inquiries and complaints, providing empathy, and communicating informationSpark accurate, speedy operation while optimizing voice quality, grammar skills, tone, and proactiveness to improve quality and consistencyLeverage your knack for technology and attention to detail to foster data integrity by gathering information, composing documents, and inputting dataAnswer inbound emails, phone calls, within department and individual Service Level and Quality goals. Acts as point of contact for both internal and external monthly parking customersProvide comprehensive service and support for Monthly Parking customers, including; potential customers, existing customers and stakeholders.Provide comprehensive branch, lot and account maintenance supportRespond to customer inquiries ensuring customers receive timely resolution and accurate informationDemonstrate excellent customer service to assist in retaining Monthly Parking customersEnsure all customer account information is updated accurately and notes are entered for every transaction. Utilize resources such as Online Help, Policy & Procedure manuals, and emails from Supervisors, Management and the Training DepartmentComplete and maintain any required paperwork or record keeping methodsKeep up to date with changes in workflow, policy, and product knowledge.Provides support and training to new CSR positions.Keeps accurate records and updates all systems with required information.Assists other CSR’s with trouble shooting for clients.Processes all work orders and meter out reporting and uploads the required documents to the share drive.Process hotel voids and enters into wireless system for revenue purposes.Maintains deliverable events calendar Monitor and maintain the Storefront email, sorting responding and processing all requests that enter through here.Answer inbound calls and meet individual Service Level and Quality goals. Acts as first point of contact for both internal and external parking customersProvide service for telephone-based customers for sign-ups and maintenance of parking accounts.Provide user support/assistance to customers using the web-based interface.Complete all after-call work required to finalize a new customer sign-up or modify an account.Assist daily parkers with meter out of orders and requests for informationOther duties as assignedSkills, Knowledge and ExpertiseMust be at least 18 years of ageG12/Equivalent1 year Customer service experience in a high-volume, fast-paced environment (ex. Retail, call center), preferred1 year data entry experience equaling 40 WPMKnowledge of contact center policies and software, including CRM, phone systems, etcStrong work ethic and reliability with professionalism and poiseSuperior interpersonal, verbal, and written communication skillsExceptional written oral communication skillsStrong analytical abilities and sound judgment in decision-makingStrong attention to detail and high degree of accuracy is key. Fast, accurate and efficient data entry, manipulation and retrieval of data from systemsAbility to multitask, prioritize, and organize within a structured environmentFlexibility and adaptabilityMotivated, take initiative and possess strong work ethicAbility to respond to customer complaints maintain professionalism at all timesConflict resolutionExceptional communication, tact and customer service skills. Ability to assist customers with diverse requirementsExceptional telephone etiquetteIntermediate knowledge of computer software applications – MS officeAbility to successfully and consistently achieve individual and departmental service level goalsPositive, team-oriented attitude and ability to balance independent workload with broader team goalsBenefitsJoin our team and enjoy an outstanding benefits package, including: (Full Time Only)Generous Paid Time Off: Enjoy 10 days of paid time off, plus 8 paid holidays, so you can rest and recharge. Comprehensive Health Plans: Access top-notch Medical, Dental, and Vision coverage for you and your family.Life and Disability Insurance: Company paid basic life and Short-Term Disability to secure your future with essential protection for you and additional options for your loved ones.401(k) Plan: Benefit from a generous employer match with immediate vesting to help you save for retirement.Employee Assistance Program: Access behavioral Health Care to assist with personal needs for you and your family members.Parental and Caregiver Leave: Enjoy time off to support your growing family or care for loved ones. (Part Time)401(k) Plan: Benefit from a generous employer match with immediate vesting to help you save for retirement.Sick Time Off: Prioritize your health and well-being with paid sick leave based on state laws and regulations.Employee Assistance Program: Access behavioral Health Care to assist with personal needs for you and your family members.