Events Marketing Specialist - Marketing & Comm (Hybrid - Greater Chicago)

Position Overview The Events Marketing Specialist supports the planning and delivery of NWS events, working closely with the Events Marketing Manager and cross-functional partners. Ensures high-quality customer experiences and supports performance tracking and reporting across events. Key Responsibilities Event Coordination & Logistics · Plan and coordinate tabletops, golf tournaments, local sponsorships, and other recurring regional events · Coordinate registration, sponsorship deliverables, vendor communications, and purchasing · Prepare event briefs, schedules, packing information, and communications with participating Sales team · Maintain event records, asset needs, budget tracking, and event calendars · Manage accurate event records and support post-event reporting · Support logistics and take an active role in setup, attendee experience, and on-site coordination for tradeshows and symposiums · Additional duties as needed Cross-Functional Collaboration • Collaborate with Digital Marketing in event promotion and follow-up messaging. • Collaborate with Channel Marketing for partner-supported event campaigns. Event Materials and Logistics · Help coordinate booth materials, giveaways, signage, and lead-capture needs · Coordinate with warehouse team on packing, shipping, returns, and event-material requirements · Pack event materials and supplies when needed, ensuring they are organized and ready for shipment. · Keep event materials organized and properly stored in the warehouse Promotion and Performance Tracking · Work with Events Marketing Manager, Digital Marketing and Channel Partner Marketing to plan event promotion and coordinate partner deliverables. · Contribute ideas and event details for promotional materials and communications, coordinating with the relevant marketing partners. · Collect post-event files, attendance, invoices, photos, and sponsor deliverables for post-event review. · Maintain event and lead records within CRM system and share useful observations from event results. Qualifications Education and Experience · Bachelor's degree in marketing, communications, event management, business, or a related field · Approximately 2-3 years of event planning, tradeshow coordination, experiential marketing, or field marketing support. · Proven experience managing logistics for multiple concurrent events, including shipping, and booth setup. · Experience supporting promotional activities, content preparation, and pre/post-event communication. · Comfort working with cross-functional teams, including Digital Marketing, Channel/Vendor teams, Sales, and Operations. Skills · Proficiency with event coordination tools or project management platforms (e.g., Trello, Microsoft Planner and List). · Strong proficiency in Microsoft Office, especially Excel and PowerPoint. · Familiarity with CRM and lead capture tools (e.g., Salesforce, HubSpot) for recording attendee data and tracking follow-up. · Highly organized, with the ability to manage and track tasks independently. · Ability to stay focused under pressure and meet deadlines in a fast-paced environment. · Strong time management skills with a focus on preparation, checklists, and proactive issue resolution. · Maintains a high standard of professionalism and attention to detail in all event touchpoints. · Experience with design tools such as Adobe Creative Cloud or Canva is an asset. Work Arrangement and Travel · Hybrid position requiring two days per week in the office (located in Westmont, IL) · Ability and willingness to travel up to 50%, including nights and weekends as needed. · Access to a vehicle