Executive Administrative Assistant
ADAPT of Hudson Valley
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- Pay
- $45K to $65K
- a year
- Location
- Middletown, NY
- Work style
- On-site
- Job type
- Full time
- Posted
- Oct 20
- 2 days ago
Career path
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About the company
ADAPT of Hudson Valley
Non-profit organization management · 501 to 1,000 employees
What you'll do
- Maintain files confidentially and maintain Main Conference Room calendars
- Assist with sorting mail, distributing faxes, and covering reception
- Prepare and distribute information packets for Board of Directors meetings
- Place orders for office supplies and food as requested
- Provide assistance to the Executive Team
- Participate in special assignments or projects as assigned
What you need
- High School or GED
- Minimum of 2-5 years of experience in office setting supporting executive leadership
- Fluent in Word and Excel
- Excellent Communication skills
- Ability to work in a fast paced office with attention to detail
- Ability to be flexible and manage multiple priorities
- Maintain a high level of confidentiality
- Ability to bend, stretch, lift, push and pull up to 20 pounds
Key skills
WordExcelExcellent Communication skillsattention to detailmanage multiple prioritieshigh level of confidentiality
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Job Type
Full-time
Description
SUMMARY
Provides administrative support to the Chief Executive Officer as assigned. The support includes but is not limited to scheduling meetings, taking meeting minutes, initiating and receiving phone calls, etc.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Coordinates and attends meetings as assigned or scheduled, takes minutes, types and has minutes approved then sends to designated individuals.
Maintains various files ensuring confidentiality of content within agency and regulatory guidelines including HIPPA.
Maintains Main Conference Room calendars.
Assists in sorting mail, distributing faxes, covering reception for breaks/lunch/days off.
Prepare and distribute information packets for the Board of Directors meetings.
Places orders for office supplies through purchasing, places food orders as requested
Provides assistance as needed and assigned to the Executive Team
May participate in special assignments or projects as assigned
Performs other duties as requested or required
SPECIAL REQUIREMENTS FOR POSITION:
Completion of all mandatory training sessions and medical documents required by organization and regulatory agencies.
Ability to work in fast paced office, attention to detail.
Ability to be flexible and manage multiple priorities.
Excellent Communication skills.
Fluent in Word and Excel
Maintains high level of confidentiality due to nature of work performed
PHYSICAL REQUIREMENTS FOR POSITION:
Detailed computer work
Sits for majority of day
Normal office environment, ability to bend, stretch, lift, push and pull up to 20 pounds.
Requirements
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High School or GED
Minimum of 2-5 years of experience in office setting supported executive leadership
Salary
$45,000 - $65,000 per year