Executive Assistant, Academic Affairs (FT), CFRN10177PROV

The Executive Assistant provides high-level administrative, operational, and project support to the Vice President of Academic Affairs and manages the day-to-day administrative operations of the VPAA Office. Serves as a key liaison with deans, Academic Affairs leadership, faculty leadership, academic divisions, faculty, College departments, and internal and external stakeholders. Coordinates executive priorities and faculty-related administrative processes while handling sensitive and confidential matters with sound judgment, discretion, and independence. Manage the day-to-day administrative operations of the Office of the Vice President of Academic Affairs, ensuring effective workflows, timely follow-up, and continuity of office processes.Manage and prioritize the Vice President’s calendar, coordinating meetings, appointments, events, and travel while anticipating scheduling needs and resolving conflicts.Serve as a liaison between the Vice President, Deans, Academic Affairs leadership, faculty leadership, academic divisions, faculty, college departments, and internal and external stakeholders; appropriately route requests and facilitate timely communication and follow-up.Coordinate faculty-related administrative processes managed through the VPAA Office, ensuring required documentation, approvals, and established deadlines are completed in accordance with College procedures and applicable contractual requirements.Coordinate executive and Academic Affairs meetings, including scheduling, agenda development, preparation and distribution of materials, meeting logistics, minutes or notes as appropriate, and follow-up on action items and deliverables.Draft, edit, proofread, and prepare executive correspondence, reports, presentations, agendas, memos, and other materials for the Vice President and Academic Affairs initiatives.Handle confidential and sensitive student, faculty, personnel, and institutional matters with discretion and sound judgment, coordinating appropriate communication and follow-up as directed by the Vice President.Coordinate preparation of Academic Affairs materials for the Board of Trustees, Cabinet, College leadership, and other institutional purposes, as required.Coordinate special projects, major events, ceremonies, and recognition activities sponsored or supported by the VPAA Office, working with internal departments, external partners, vendors, and other stakeholders as appropriate.Support the VPAA Office budget and financial activities by monitoring expenditures and processing purchasing, invoices, expense reports, procurement requests, and related documentation in accordance with College policies and procedures.Maintain organized records, files, process documentation, and reference materials for the VPAA Office in accordance with College records management practices and confidentiality requirements.Collaborate with administrative support staff and College departments to coordinate Academic Affairs processes, improve administrative workflows, and support consistent practices across the division.Other duties as assigned.