Executive Assistant, PCG

About the company

RPM International

Chemicals · 10,001+ employees

What you'll do

• Manage complex calendars, including scheduling meetings, appointments and travel for executive leaders.
• Coordinate logistics for meetings, conferences and events, including preparation of materials, agendas and follow-up items.
• Screen and prioritize incoming communications, including emails, calls and mail; respond or route as appropriate.
• Manage a variety of complex and confidential situations and duties to support executive management in accordance with company policies, practices, and procedures. 
• Prepare executive expense reports.
• Prepare, edit and proofread correspondence, presentations, reports and other documents. 
• Support annual budget (GTO) process by coordinating deadlines and assisting in the preparation of key deliverables. 
• Maintain organized filing systems and ensure timely access to critical documents and records.
• Assist with the upkeep of HR databases and personnel records, ensuring data is accurate, confidential and compliant with company protocol.
• Assist with tracking, processing, and organizing legal invoices, including coordination with internal legal team and external vendors to ensure timely and accurate billing.
• Performs other activities assigned.
• Associates degree.
• 3-5 years of experience in an administrative or executive support role.  Experience supporting senior executives or C-level leaders strongly preferred.
• Advanced proficiency in MS Office (Outlook, Word, PowerPoint, and Excel). 
• Experience in calendar management and expense reporting.
• Professional demeanor and ability to interact with internal and external stakeholders at all levels.
• Proven ability to handle confidential and sensitive information with discretion.
• Flexibility and adaptability in managing multiple and shifting priorities while maintaining a high degree of accuracy and attention to detail.
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills. 
• Strong problem-solving skills and ability to work independently with minimal supervision; seeks to understand the underlying need, asks timely questions when clarification is required, and identifies opportunities to improve processes and outcomes.
• Familiarity with productivity tools (e.g, Teams, Concur, Oracle).
• Commitment to excellence – perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Business sense – has a strong business sense and ability to perform work with tact and judgment; handle confidential information with discretion.
• Service and stakeholder focus – builds effective relationships across functions, seeks to understand stakeholder needs, and delivers responsive support aligned with those needs.
• Strong event planning and logistics coordination experience.
• Experience preparing executive-level reports, presentations and communications.
• Self-starter who proactively anticipates needs, identifies opportunities to contribute, takes ownership through completion, and resolves issues without waiting to be directed.

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