Executive Assistant, Research and Development & Innovative Medicines

About the company

Orion Pharma

Pharmaceuticals · 1,001 to 5,000 employees

What you'll do

• Manage complex calendars, coordinate meetings, and ensure timely follow-up on key actions.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics.
• Support expense reporting and reimbursement processes in accordance with company policies.
• Draft, edit, proofread, and format professional correspondence, reports, and presentations.
• Organize leadership meetings, workshops, scientific events, conferences, and team activities.
• Coordinate interactions with external collaborators, research partners, vendors, and service providers.
• Support confidentiality agreements (CDAs), scheduling, and meeting logistics for external engagements.
• Serve as a key contact for visitors, candidates, and business partners.
• Assist with onboarding activities for new employees, including coordination with HR, IT, and facilities teams.
• Support recruitment processes by scheduling interviews and coordinating candidate travel.
• Help track budgets, vendor contracts, and administrative expenditures.
• Coordinate procurement activities and support relationships with external suppliers and service providers.
• Contribute to continuous improvement of administrative processes and ways of working.
• Meaningful work supporting the development of future medicines
• Opportunities for learning, growth, and career development
• A diverse and collaborative international culture
• Competitive compensation and benefits
• Flexibility through a hybrid working model
• Associate's or Bachelor's degree preferred, or equivalent combination of education and relevant experience.
• Minimum of 5 years of experience supporting senior executives, preferably within pharmaceutical, biotechnology, healthcare, or other highly regulated industries.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience managing complex calendars, travel arrangements, meetings, and multiple concurrent priorities.
• Exceptional written and verbal communication skills in English.
• Strong attention to detail and commitment to delivering high-quality work.
• Proven ability to handle highly confidential and sensitive information with discretion and professionalism.
• Strong interpersonal skills and a collaborative, service-oriented approach.
• Experience supporting international leadership teams in a matrix organization.
• Outstanding organizational, project coordination, and problem-solving skills.
• Ability to work independently while building strong partnerships across functions and geographies.
• Flexible and adaptable mindset with the ability to thrive in a rapidly evolving environment.
• Demonstrated ability to anticipate needs, identify solutions, and take initiative.
• Project management skills and a growth mindset, with the curiosity and initiative to explore new technologies, AI-enabled solutions, and innovative ways of working.

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