Facilities and Security Assistant/Receptionist (Contract)

About the company

Airbus U.S. Space & Defense

Aviation & aerospace · 201 to 500 employees

What you'll do

• Receptionist: 15%
• Greets visitors, vendors, customers, job applicants, and other visitors and ensure protocols are followed for guest sign-in and badging before allowing visitor entry. Ensure that badges are returned at the end of visits and maintain pertinent visitor records.
• Receive, screen, and route telephone calls and maintain pertinent telephone records.
• Receive, sort, collect, and direct the distribution of incoming and outgoing mail.
• Schedule appointments, meetings, conferences.
• Open and close front desk.
• Train new relief Receptionists
• Security: 40%
• Comply with DoD industrial security policies and procedures in accordance with National Industrial Security Program Operational Manual (NISPOM)
• Communicate security policies and procedures to employees, subcontractors, and visitors and provide guidance and assistance to meet security requirements
• Assists with execution of typical security-related tasks including processing of clearance paperwork and visitor requests via JPAS
• Manage AIRBUS U.S.'s Affiliate Visit Program. Receive and process all incoming and outgoing AIRBUS U.S. Affiliate visit requests and communicate the approval or disapproval to the requestor
• Monitor the Closed Circuit Television (CCTV) security system to identify potential hazards and risks to AIRBUS U.S. employees and assets
• Facilities: 40%
• Assist in conducting facility maintenance requirements and administrative requirements to obtain accurate description of work requested and to determine best course of action
• Assist in the preparation of work and service orders for maintenance and repair project
• Track facilities maintenance and repair work requests for services from initiation to closure
• Assist in the tracking, maintaining and inventorying of keys and electronic key cards;
• Other duties as assigned 5%
• Qualified Experience / Skills / Training:
• Education:
• Required: High School diploma
• Preferred: Bachelor's Degree from an accredited college/university desired.
• Experience:
• Two or more years of experience supporting security, facilities and/or administrative functions
• Knowledge of the NISPOM and related security requirements or the ability to learn.
• Knowledge, Skills, Demonstrated Capabilities:
• Position requires attention to detail, excellent organizational follow through and interpersonal communication skills.
• Must be capable handling multiple simultaneous tasks (multi-tasking) under deadline conditions.
• Must be able to work with minimal supervision.
• Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):
• Excellent interpersonal skills and the ability to work in a fast-paced team environment are essential, as well as the ability to use discretion when handling sensitive personal information.
• Ability to communicate to all levels of audiences.
• Technical Systems Proficiency:
• MS Office Suite
• Travel Required:
• 0% Domestic and International
• Eligibility:
• US Citizenship
• Clearance:
• Must be able to meet eligibility requirements to obtain and maintain a U.S. security clearance of Top Secret.
• Nature of Contacts:
• Role includes moderate communication with internal and external parties on a daily basis.
• Physical Requirements:
• Onsite: 100%
• Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents and reports.
• Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds including safety warnings or alarms.
• Speaking: able to speak in conversations and meetings, deliver information and participate in communications.
• Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment.
• Carrying: able to carry documents up to 10lbs.
• Lifting: able to lift documents up to 10lbs.
• Pushing / Pulling: able to push and pull small office furniture.
• Sitting: able to sit for long periods of time in meetings, working on computer.
• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.
• Standing: able to stand for discussions in offices or on building floor.
• Travel: N/A
• Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office areas including uneven surfaces.
• Equal Opportunity: Airbus U.S. Space & Defense, Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Airbus U.S. Space & Defense, Inc. is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
• As a leader in our field, Airbus U.S. Space & Defense, Inc. provides relocation assistance for qualified positions and a comprehensive compensation and benefits package.
• As a matter of policy, Airbus U.S. Space & Defense, Inc. does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.
• Airbus U.S. Space & Defense, Inc. does not offer tenured or guaranteed employment. Employment with Airbus U.S. Space & Defense, Inc. is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice.

What you need

• Requires a high school diploma and two or more years of experience supporting security, facilities and/or administrative functions.
• Must be a U.S. citizen and able to obtain and maintain a Top Secret security clearance; a bachelor's degree is preferred.
• Education: a high school diploma or a bachelor's degree

Key skills

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Perks

• relocation assistance
• comprehensive compensation and benefits package