Facilities Coordinator - Office Services

WHAT LJA HAS TO OFFER LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services. WHAT MAKES LJA DIFFERENT At LJA, our employee-owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide: Employee-owned. Client-focused Employee Stock Ownership Plan (ESOP) Consistently ranked as a Top Workplace Internal recruitment team, in-house training, and a marketing department specific to our industry We celebrate flexibility, allowing every team and office to lead with their proven approach Our culture champions continuous learning and personal growth We believe success comes through constant evolution and communication We are passionate about having fun and making money, all while creating impact POSITION OVERVIEW: As a Facilities Coordinator at LJA in our Facilities department, you will play a key role in keeping our offices running smoothly and safely. You will oversee vendor relationships, coordinate maintenance and repairs, support new hire and relocation setups, and ensure facilities standards are consistently met. This is a hands-on role where no two days are alike — from resolving urgent requests to planning long-term improvements, you will directly impact the employee experience and operational efficiency across LJA’s offices. Salary Range: $26.45-31.25/hour A TYPICAL DAY MIGHT INCLUDE: Providing regular updates to stakeholders on facility conditions and service requests Reviewing and completing FreshService tickets with accuracy and follow-through Coordinating and scheduling preventive and routine maintenance activities Managing vendors — identifying providers, obtaining COIs/W-9s, reviewing proposals, overseeing performance, and processing invoices Supporting HR, IT, and business leaders with workspace setups for new hires, including workstation prep, supplies, access cards, and IT coordination Coordinating office relocations, space assignments, and floor plan updates Inspecting progress on renovations, build-outs, and office improvements Overseeing preventive maintenance of HVAC systems, office equipment, and facility infrastructure Conducting monthly and quarterly site safety inspections Providing onsite support to departments with special requests or facility needs REQUIRED EDUCATION/LICENSE/CERTIFICATIONS: High school diploma or equivalent Valid driver’s license with a clean driving record REQUIRED QUALIFICATIONS: 1+ years of experience in facilities support Strong customer service with excellent written and verbal communication skills Ability to multitask, stay organized, and meet demanding deadlines Proficiency with Microsoft Office Willingness and ability to: Travel up to 75% Lift up to 50 lbs., bend, walk, kneel, push/pull, stand for extended periods, and work on ladders Pass background checks, drug screenings, and maintain ongoing eligibility for company travel and security access IDEALLY, YOU SHOULD ALSO HAVE: Experience in facilities coordination, construction support, or vendor management Familiarity with preventive maintenance and safety compliance practices Experience using FreshService or other ticketing software A reputation for being detail-oriented, adaptable, and proactive in a fast-paced environment LEVEL UP WITH LJA At LJA, we’re 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing) , we’re building something big! We want you to be part of it. Your future grows here. Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s. Comprehensive Benefits: Multiple health and dental plan options, pet insurance, and mental-health support. Family Support: Paid maternity and parental leave to help you focus on what matters most. Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team. Referral Bonuses: Know great talent? Get rewarded for helping us grow. Community Impact: Company-sponsored volunteer days and philanthropic initiatives. Professional Development: Memberships to industry organizations to keep you connected and growing. Career Growth: Great internal mobility opportunities to advance your career. Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc. To Executive Search Firms & Staffing Agencies: LJA, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. This includes resumes submitted directly to hiring managers without contacting LJA's Human Resources Talent Department.