Facility Administrative Assistant

Who we are For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes. Our Vision Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment. Our Business Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals. Our Value Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world’s largest organizations to reimagine waste management for a smarter, more sustainable world. All that we’re missing is you. Apply today! About the role The Facility Administrative Assistant will perform administrative duties for the specified location. This is a fast-paced role that involves numerous tasks requiring advanced organization and prioritization skills. Position Responsibilities Support the Facility Management team by assisting with administrative functions. Gather and provide metrics to the Facility Manager. Prepare and scan documents. Assist operations in scanning and uploading E-Manifesting requirements. Process department purchases and create purchase and procurement orders. Coding of invoices. Print and deliver labels and manifests to drivers. Input production data into relevant systems (Excel, NetSuite, Enviroware). Create and track inbound and outbound orders. Track and report information to clients and external stakeholders on a monthly, quarterly, and semi-annual basis. Support operations team with inventory tracking and reporting. Aid with internal and external audits and downstream vendor due diligence. Create various production and management reports. Perform office duties such as filing, typing, organizing, manual updates, report updates, mail distribution and other clerical tasks. Maintain employee communication boards. Greet site visitors/guests and manage facility sign in sheet. Perform other duties as assigned. Required Qualifications High school diploma or GED (General Education Degree). Minimum 2-year experience in an administrative role. Proficient in Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel. Excellent written and verbal communication skills. Strong organizational and prioritization skills. Walking, standing, and/or sitting for extended periods of time Provide high level of customer service. Experience in waste or recycling industry a plus. Ability to use sound judgment and problem solve in a fast-paced environment. Ability to collaborate and build effective relationships at all levels of the organization. Ability to handle multiple projects, prioritize, meet deadlines and work independently with initiative in a fast-paced environment. Ability to follow detailed oral and written instructions. Physical Demands of the Role Ability to walk, stand, sit, and climb Ability to lift/carry 50lbs All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Pay Transparency Reworld is committed to paying its staff equitably, and we strive to provide competitive compensation and benefits packages. The range below reflects Reworld’s reasonable estimate of base pay for this role based on primary posting location. It is expected that most qualified candidates in this location will fall within the posting range. The final salary offered for this role will be determined based on factors including, but not limited to: experience, education, geographic location, skills and competencies, travel requirements and/or union contracts (if applicable). Pay ranges are reviewed from time to time and may be modified in the future. The pay range for the primary location of this position is: 20.72 - 27.60 USD per hour Reworld™ provides an industry-leading benefits package that supports the whole person—and their families—through a balanced approach to mental, physical, and financial wellbeing. Regular full-time employees based in the USA have access to comprehensive medical, prescription drugs, dental, and vision coverage, FSA, HSA, short- and long-term disability benefits. Our 401(k) plan is industry-leading, with an up to 7% company match. Additional benefits include Company-paid life and AD&D insurance, EAP, paid parental leave, and educational assistance. For more information regarding these offerings, please visit the Reworld Careers Benefits Page . Reworld™ reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. Our DEI Commitment Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law. Know Your Rights ( Click to view poster ) If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us’ button. Under Inquires, select ‘Careers’ in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request’. Attention Staffing Agencies & Search Firms Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.