File Clerk
Beach Cities Toyota Westminster
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- Location
- Westminster, CA
- Work style
- On-site
- Job type
- Full time
- Posted
- Oct 29
- Today
Career path
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What you'll do
- The File Clerk is responsible for maintaining current deal and accounting files for seven dealerships within the business office.
- Additional duties include labeling files, performing data entry, operating office equipment, and managing document requests.
What you need
- Candidates must have a high school diploma or G.E.D. and at least one year of general office experience in a dealership setting.
- Proficiency in Microsoft Office and the ability to lift up to 50 pounds are also required.
- Education: a high school diploma
Key skills
FilingData entryMicrosoft OfficeOrganizational skillsCommunicationTime managementAttention to detailOffice equipment operationScanningCopyingSorting mailRecord keeping
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Description
Job description:
We are currently seeking a File Clerk for our Westminster location. The File Clerk will perform clerical and administrative support tasks for our business office. The ideal candidate must be detail-orientated and be able to work in a fast-paced environment.
WHAT WE ARE LOOKING FOR
Genuine interest in working in an automotive business office.
Friendliness, enthusiasm, reliability, with a positive "team-player" attitude.
Excellent communication, interpersonal, and organizational skills.
Strong work ethic with the ability to work in a fast-paced, results-driven environment.
Prompt assistance with courtesy, accuracy, and professionalism.
Proactive, analytical, and possesses exceptional organizational skills.
Ability to follow policies and procedures as set forth in the Employee Handbook or as deemed by management.
Full-time availability.
Ability to work independently and manage time effectively.
Ability to apply a common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to report for work on time, follow directions, interact effectively with co-workers, understand, and follow rules and procedures and accept constructive criticism.
Requirements
RESPONSIBILITIES: The File Clerk supports the Business Office by keeping all filing current. The essential functions include, but are not limited to:
Daily filing of deal related and accounting related filing for seven dealerships in our consolidated business office.
Labeling and updating paper files and related storage areas.
Putting files, digital or paper, into their proper locations.
Gathering and organizing files and documents in response to requests from authorized users.
Track materials removed from files to ensure that borrowed files are returned.
Perform general office duties such as data entry, operating office machines, copying, scanning, and sorting mail.
May perform other duties as assigned by management and/or immediate supervisor.
Minimum Qualifications:
High school diploma or G.E.D
1 year of general office experience in dealership setting
Working knowledge of basic office equipment
Experience using Microsoft office
PHYSICAL DEMANDS: Individual may be required to:
Must be able to change from a stationary position to a moving position interchangeably throughout the day.
Must be able to remain in a stationary position for long periods of time.
Constantly operates computer and other office machinery frequently and throughout the day.
Constantly positions self to maintain files in a file cabinet, throughout the day.
Moves items (storage boxes, etc.) up to 50 pounds.