Fleet Asset Coordinator

Job Title: Fleet Asset Coordinator Company: Rolfson Oil Location: Addison, TX Job Type: Full-Time Benefits Medical, Dental, and Vision health insurance elections Voluntary STD, Life, Accident Coverage, Hospital Indemnity, and Identity Theft 401K with a 4% company match Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost PTO Direct deposit or Pay Card Online pay stub access 24-7 office support About Rolfson Oil: Rolfson Oil is a trusted leader in fuel distribution, known for reliability, performance, and service excellence across the energy sector. As we continue to grow, we are seeking a dedicated Fleet Asset Coordinator. Key Responsibilities: Position Description—Your job duties in this position will include, but are not limited to: Register new trucks and trailers in North Dakota and in the IRP system for multi-state operation Track registrations for 250+ trucks and trailers and renew them when due, including yearly IRP registrations and IFTA stickers Update and maintain permits for the different states in which we operate Handle title work and lien releases for all fleet vehicles Schedule and track DOT inspections and cargo tank testing, keep the testing spreadsheets current, and send trailer testing documentation to the refinery Maintain all filing and records for trucks and trailers across multiple markets and terminals, including asset records in Samsara Update and order toll tags, review all toll invoices, and verify that all vehicles on the account are current Order replacement plates as needed Set up new utility accounts for newly purchased facilities Coordinate directly with dispatch and operations managers as needed Other duties and projects as assigned by supervisor Requirements: Knowledge of the trucking or automotive industry preferred Knowledge of IRP, IFTA, state permitting, and DOT cargo tank testing requirements preferred Strong organizational and record-keeping skills with high attention to detail Advanced computer skills: typing, scanning, spreadsheets, etc. Strong written and oral communication skills Able to multitask in a high-paced environment and meet strict renewal deadlines Ready to join a high-performing team and take pride in your work? Apply today to become a part of the Rolfson Oil family.