HR Administrative Assistant

POSITION SUMMARY The Administrative Assistant provides clerical and administrative support to the Human Resources and Risk functions and helps support the day-to-day operations of the Association Office. The position also assists with volunteer onboarding and provides scheduling support to the President & CEO and Chief Operating Officer. This is a hands-on support role requiring strong organization, follow-through, confidentiality, and attention to detail. ESSENTIAL FUNCTIONS Provide administrative support for Human Resources and Risk, including maintaining HR systems, records, files, and routine documentation. Manage the NJ Working Papers system and assist with other required employment documentation. Update and maintain MYOP/HUB staffing information and the HRIS homepage. Execute BC-10 documentation and support the background check process, promptly escalating any findings to HR leadership. Track and verify required staff training completions in the appropriate training platforms. Provide administrative support for injury and incident reporting and ensure serious matters are promptly brought to the attention of HR/Risk leadership. Assist with volunteer onboarding, including required paperwork, background checks, training documentation, and tracking. Provide administrative support for recruitment and onboarding activities, including scheduling and preparation of materials. Support Association Office administration, including general office coordination, supplies, records, mail, copiers, shredder, facility work orders, meeting preparation and logistics, and other day-to-day needs. Assist with calendar management and scheduling for the President & CEO and Chief Operating Officer, including coordinating meetings and appointments. Assist with meeting logistics, agendas, materials, and follow-up as requested. Provide content and administrative support for staff communications, including the bi-monthly staff newsletter. Maintain confidentiality of employee, volunteer, legal, risk, and organizational information. Provide other administrative support and complete special projects as assigned. QUALIFICATIONS Previous administrative or office support experience; Human Resources experience is helpful but not required. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to manage multiple priorities and follow through on assignments. Comfort working with confidential and sensitive information. Proficiency with Microsoft Office; experience with HRIS or other administrative systems is preferred. Professional, dependable, service-oriented, and able to work effectively with staff at all levels of the organization. High school diploma or equivalent GED Associate Degree preferred PHYSICAL REQUIREMENTS / WORKING CONDITIONS Work is primarily performed in an office environment and may include walking, standing, sitting, reaching, reading, writing, bending, and lifting items associated with normal office work.